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E1: 43: Voucher Match FAQ (P0411 / P4314 ) (Doc ID 1305052.1)

Last updated on AUGUST 10, 2020

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

This document provides answers to some frequently asked Questions about Voucher Match. The questions have been broadly classified into categories. You may require some additional reading for detailed understanding. Also some questions may have been answered under a different category. Please use the Add Comment link on the right side to provide feedback.

Questions and Answers

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In this Document
Purpose
Questions and Answers
 Address Book Numbers (Alt Payee / Supplier Number)
 Question 1: During voucher match, how can we create a voucher for the alternate payee address book number listed on the supplier master record rather than supplier number listed on the purchase order?
 Question 2: Can we voucher orders from multiple suppliers into single voucher?
 Batch
 Question 1: Why does the user receive an error when the batch is submitted to post, R09801, indicating the AA ledger is out of balance by .01?
 Question 2: Can a new voucher document be added to an existing batch through Match Vouchers to Open Receipts (P4314)?
 Question 3: When processing partial vouchers against a receipt for an item with 4 decimal unit cost, rounding can result in an RNV difference of .01.  Is there a setting that will prevent that RNV difference?
 Currency / Exchange Rate
 Question 1: Can a voucher be created in a different currency than the foreign or domestic currency on the purchase order? Can the currency code be changed at voucher match?
 Question 2: How are exchange rates retrieved at voucher match?
 Question 3: Which dates are used in calculation of XA ledger entries by the B4302100 - F43121 Detail Currency Restatement function?
 Question 4: When using tolerance and introducing a line on the Purchase Order with a value close to 0 and also using currency, why the user is encountering the error "Amount Does Not Balance to Gross" when doing the voucher match ?
 Defaults
 Question 1: How can line defaults be used to override the payment instrument in P4314?
 Question 2:  Can a voucher be created with the pay status set to H, Hold?
 Question 3: When selecting purchase orders for voucher match, is there any way to not select based on a specific order type and select all order types instead?
 Question 4: How can a user setup Service/Tax to select the G/L Date of the Voucher?
 Question 5: Why do I have a different document type on vouchers created from Procurement vs A/P?
 Question 6: Is there a way to change the voucher match default Bank Account Number information based on the G/L Class?
 Question 7: Is there a way to have the Invoice Date field defaulted from G/L Date field in Voucher Match (P4314) as it is in A/P Standard Voucher Entry (P0411)?
 Question 8: What could be causing that during Voucher Match (P4314)after Receipts to Match is invoked, the Units and Amount fields are blank, and need to be entered manually to proceed?
 Discounts
 Question 1: Why is the discount amount not being calculated for specific line types used in Procurement?
 Question 2: How are the due dates and discount due date values calculated for negative pay items? When summarizing during voucher match, the negative amounts create a separate pay item in the F0411.
 Fields
 Question 1: Asset ID field (ASID) is grayed out on the P4314|W4314A screen.  The data cannot be changed unless it was previously modified in the purchase order. How and where can this field be edited?
 Question 2: We would like to Amend G/L distributions but the account number field (ANI) is locked at the time of voucher match. Why?
 Question 3: How are Description One (DSC1) and Description Two (DSC2) populated in P4314 for J lines with an A inventory interface?
 Question 4: Why doesn't the Gross Amount (AG) field on the header equal the total of the Tax and Taxable Amt. header fields?
 General
 Question 1: How can prepayment be created for a stock purchase order containing quantity?
 Question 2: What is the significance of the AVCO and VARC fields in the F43121?
 Question 3: Why would the order or receipt not appear in the Orders to Match or Receipts to Match forms?
 Question 4: What is the cause of the reverse button being disabled in the W4314H form when attempting to reverse a voucher?
 Question 5: Can the voucher match process be skipped?
 Question 6: Why is the Remark Field that is populated in the Line Defaults not carried over to the F0411 Remark field?
 Question 7: Is there a limit to the number of receipt lines that can be processed into a voucher at one time using 3-way match?
 Question 8:   We have open receipts where we paid the supplier using accounts payable or that we do not need to pay the supplier for. How can we clear the open RNV (Received Not Vouchered) from the receipts without reversing receipts?
 Question 9: What is the functionality of each option usage under Process tab 3, branch/plant retrieval when performing voucher match to open receipt.
 Question 10: What is the relationship between tables F4311 and F0911? How can I link records in table F4311 with F0911 for the purchase order created?
 Question 11: Is there any way to link a standalone A/P Voucher with an existing Purchase Order (PO) when a user forgot to voucher-match the order?
 Question 12: During Voucher Match (P4314) why do the DMAAIs default the account number by using the Project Number instead of the Detail Branch/Plant?
 Question 13:  What is the purpose of the Line Amounts (W4314Q) row exit in Voucher Match (P4314)?
 Question 14: Why does the Purchase Order line get closed when using 2 way partial voucher match?
 Question 15: Why does the Purchase Order line not get closed (i.e., Next Status not updated to "999" ) when the line is paid in full with 2 way voucher match?
 Question 16: How does the short item (ITM) field populate in the F0911 GL table at Voucher Match?
 Question 17: How does the F0911.EXR field populate in the GL table at Voucher Match (P4314/R470412)?
 Question 18: After making a change on lines that have tax in voucher match, in some of the lines, the tax gets recalculated. Why does it get recalculated?
 Question 19: Match Voucher to Open Freight (P0411), version ZJDE0011 contains the Voucher Match tab (5), which has processing option 2 pre-populated to call Voucher Match (P4314) version ZJDE0011. There is no ZJDE0011 version for the P4314. Why is this version pre-populated with an incorrect version ID?
 Question 20: When enter a new voucher with same number and different document type than the previous reversed voucher, the system gives the error Duplicate Voucher Record not Allowed. Why does the error occur even though the new voucher has a different document type?
 Summarization
 Question 1: What fields does Voucher Match (P4314) use to summarize Accounts Payable Ledger (F0411) records? What is the line limitation?
References

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