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E1: 09E: FAQ - Frequently Asked Questions: Entering Expense Reports (P09E2011) (Doc ID 1353576.1)

Last updated on AUGUST 18, 2023

Applies to:

JD Edwards EnterpriseOne Expense Management - Version XE and later
Information in this document applies to any platform.


This document provides answers to frequently asked questions about entering Expense Reports (P09E2011).


Questions and Answers

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In this Document
Questions and Answers
 Expense Entry and Review - General Questions
 Question 1. Does the system perform certain validation (such as business unit type or account number) when entering or importing an expense report (P09E2011)?
 Question 2. Does the system consider the total expense amount when validating against daily amounts edits as set up in the policy?
 Question 3. Can the Expense Category (EXPTYPE) be changed on an expense report at status 100 (Pending Completion)?
 Question 4. Is it possible to specify Tax Explanation Code and Tax Rate Area at the time of expense report entry?
 Question 5. When entering an expense report, is it possible to only display Expense Categories based on the Expense Report Type (EXPRPTTYP) that has been selected?
 Question 6. How do you log an expense report for personal non-reimbursable expenses?
 Question 7. Are there any user reserved fields in the Expense Report Detail (F20112) table?
 Question 8. Is it possible to search for an Expense Category (EXPTYPE) by Description in the Expense Entry (P09E2011) application?
 Question 9. Why does the system automatically set the Expense Report Status (EXPRPTSTA) to 210 (Audit Required) for all negative expense reports if no audit rules have been defined in the Policy?
 Question 10. Are changes made to vouchers or timecards that were generated through the Expense Report Reimbursement (R20110) reflected in the corresponding expense report?
 Question 11. What table contains the Additional Information for Expense Report Details?  
 Question 12. Is it possible to change the Manager ID (data dictionary item MGRID) on an expense report after it has been submitted?
 Question 13. Can a manager view an expense report from an employee who is not a direct report?
 Question 14. Why does the defined Mileage Rate fail to default in during Expense Entry (P09E2011) when the expense report currency is different than the currency in the Policy?
 Question 15. Why does the paper clip icon fail to appear in expense reports (P09E2011) when fetching the record?
 Question 16. Is there a way to tell if an expense report was saved with a warning?
 Question 17. Can users see exception warnings (red X) on their expense reports?
 Question 18. How can you attach a media object to an expense report ?
 Question 19. Is it possible to advance an expense report status manually?
 Question 20. What causes the Expense Entry (P09E2011) to issue a WEB CLIENT EXCEPTION when the user language is not set to the default?
 Question 21. Why can a user with multiple authority create expense reports for another employee, but is unable to submit the report?
 Question 22. Can Expense Management reports be entered and approved using mobile devices?
 Question 23. Why are the fields Tax Explanation Code (data dictionary item EXR1) and Tax Rate Area (data dictionary item TXA1) not updated in the in the Expense Report Detail (F20112) table?
 Question 24. Why is the exchange rate not populated when entering an expense report?
 Question 25. The Designee  is able to go to Expense report Entry application (P09E2011) to enter expense report of child employee but cannot SUBMIT the report.  Why is the SUBMIT button disappears when child employee id is entered in “Add new report” ?
 Question 26. Does a expense report attachment is also visible in supplier ledger inquiry for a voucher generated by expense reimbursement?
 Question 27. If the Employee profile has been setup to "Approval required" and a warning message "Employee Not Found in Distribution List" is encountered when submitting the report. Why does the expense report's status remain at "Pending Completion" after clicking the "Submit" button?
 Question 28. Why can't an authorized auditor view other employees expense reports via P09E2011?
 Question 29. Is it possible to retain the information entered in the additional information tab for the next expense entry?
 Question 30. Does a Manager need to have an Employee Profile (P20103) defined in Expense Management in order to be an overriding manager in P09E2011?
 Question 31. When creating an expense report, does it matter the order in which the fields are populated on the "Edit Expense Detail Information" screen?
 Question 32. How does Expense Entry (P09E2011) application populate the Company (CO) field in Expense Report Header (F20111)?
 Question 33. Why would a user see expense reports in the P09E2011 grid results after clicking the "Find" button that are not either his/her own expense report and/or expense reports of his/her direct reports?
 Question 34. Can credit amount (negative) expense reports be entered/processed with a distribution list?
 Question 35 : How to Enter Subledger and subledger type values during expense entry using P09E2011 ?
 Expense Entry - Summary Receipts Questions
 Question 1. Why does the system only trigger a warning message when a Summary Receipt (SUMM) is not fully distributed, which could lead to an out of balance condition?
 Question 2. Can the Exchange Rate (CRR) on a summary expense report be modified when entering an expense?
 Expense Entry - Credit Card Upload Questions
 Question 1. Why is a "Credit card address book number invalid" error triggered when adding multiple Credit Cards using the same Address Book Number?
 Question 2. Why is an "invalid data dictionary value" error triggered when tabbing through certain fields in the Credit Card Expenses (P09E150) and Revise Multiple Test Credit Card Records (P09E150T)?
 Question 3. How is the Credit Card Transaction Interface Table (F09E150) populated?
 Question 4. Can the Expense Management module be used to log prepaid credit card expenses?
 Question 5. Is it possible to use different approving managers per Credit Card?
 Question 6. Why does the Applying CC Expenses form (W09E211G) not close in E1 release 9.0 with tools release below 9.1.2?
 Question 7. Is there a field which can be used while entering credit card expenses, which can be viewed during approval, and ultimately flows down to accounts payable voucher transactions?

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