E1: 03B: How to Enter and Process Standard Invoices in EnterpriseOne Accounts Receivable (P03B2002, P03B11, P03B11SI, P03B0011) (Doc ID 1466758.1)

Last updated on MARCH 12, 2021

Applies to:

Purpose

Overview of Accounts Receivable Invoice Processing

Effective management of invoice processing is fundamental to the accounts receivable department. Typically, invoices have to be created before you receive payment from the customer. Most invoices are generated from other systems, such as the JD Edwards EnterpriseOne Sales Order Management system. However, at times you will need to enter and revise invoices for customers directly within the Accounts Receivable system.

Invoice processing consists of three stages:

1. Invoice entry.
2. Review, revise and approve invoices for posting.
3. Post invoices to the general ledger.

Entering an invoice creates a batch type 'IB' and creates unposted records in the following tables:

• Batch Control Records (F0011)
• Customer Ledger (F03B11)
• Account Ledger (F0911)

These batches then need to be reviewed and approved for posting to the Account Balances (F0902) and Account Ledger (F0911) tables

The system assigns document types to invoices and credit memos that you specify in the processing options for the Invoice Entry Master Business Function (MBF) Processing Options program (P03B0011). As standard, an invoice is assigned a document type of 'RI' and a credit memo is assigned a document type of 'RM' but your own user defined document types can also be selected. The document types need to be set up in User Defined Code (UDC) tables 00/DT Document Type - All Documents and 00/DI Document Type - Invoices Only.

Scope

This document is intended for users who are setting up or using the invoice process in the EnterpriseOne Accounts Receivable module

Details

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