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E1/WS: 08: JD Edwards EnterpriseOne and World Affordable Care Act (ACA) Forms Frequently Asked Questions (Doc ID 2208088.1)

Last updated on FEBRUARY 05, 2020

Applies to:

JD Edwards EnterpriseOne Human Resources Management - Version 9.0 and later
JD Edwards World Human Resources Management - Version A9.2 and later
Information in this document applies to any platform.

Purpose

 Frequently asked questions pertaining to the Affordable Care Act (ACA), Forms

Questions and Answers

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In this Document
Purpose
Questions and Answers
 Forms
 Question 1: What form format is supported for 1095-C?
 Question 2: As a self-insured employer we have to produce a 1095- B for each employee. You indicated you won't be supporting this form. Are there plans to consider that?
 Question 3: When will we get the work file layouts? It would be helpful to get this soon.
 Question 4: For the hours worked by month, it says the employer with the most hours wins. Does the ER follow the definition of tax ID or by home company? An employee could work for different home company that shares the same ETIN, would the hours be combined in this case?
 Question 5: Will the system be able to look at both the DBA history and Benefit Enrollment when looking for eligibility? We implemented Benefits mid-year in preparation. Thank you.
 Question 6: What logic will the F08042 use to determine employment periods?
 Question 7: Regarding e-filing, is it best to designate one person for all filing? We currently have different individuals who report for certain companies. It looks like there is some confidential information that will be required when registering for ACA reporting.
 Question 8: If we have less than 250 employees and chose paper filing, is there a download feature so we can import data into excel?
 Question 9: Will you provide a Self Service application to allow employees to print their own 1095-C?
 Question 10: Will we need to order our own forms or will the forms be in a BI Publisher format provided by Oracle?
 Question 11: We use create print; do you have a template?
 Question 12: Is BI Publisher available for World clients?
 Question 13: Our experience with BI Publisher is that we have experienced difficulty printing more than 3000 forms at one time. We had to split up the W2s' into groups of 3000 employees. We have over 25,000 employees. Will this be an issue with this form?
 Question 14: Will the BI Publisher form be supported in the BI Publisher version in tools release 8.98.4.10?
 Question 15: If there are more than 12 dependents, do we manually have to enter them on another form?
 Question 16: To clarify, will BI Publisher form be supported for EnterpriseOne tools release 8.98.4.10 using 10.1.3.4.1?
 Question 17: Can you provide or where can we retrieve examples of raw data output for UBEs that print 1095 & 1094?
 Question 18: On the 1095-C Form, the word Void and Corrected are in the upper right hand corner. Is this correct?
 Question 19: Why does the ACA Print Form 1095-C (R08119B) sequence and print by address number when the version is setup to sequence by home company and address number?
 Question 20: Is there a limit to number of covered individuals that will print in Part III of ACA Print Form 1095-C (R08119B)?
 Question 21:Part III self- insured  coverage information is flagged in the file/table F08119.   All Part III is also shown on the screen 08220-Cover Individual inquiry.  However when build the 1095-C print, nothing is printed for Part III.  Why does the spool file for the S085192 contain blank for Part III?
  Question 22:How do you import data into the P08118 - Periods of Employment?
 Question 23: What is the logic that R08120 uses to build covered individuals for Part III? There seems to be inconsistent results for the dependents.
 Question 24: Why is the Dependent on Part III of 1095-C form show duplicate entries? 
 Question 25:  Is the Plan Start Month field on the 1095-C required for 2018 reporting year?
 Question 26:  Why is the Employer Tax ID (TAXX) populated with the AIR ID being processed?
 Question 27: Is there a way to deleted covered individual information in Part III of the 1095-C form without deleting the entire form?
 Question 28:  We load in extra employees into the F08119 and F08120 tables, I go find the max UKID and use that for those employees. So in 2015 the numbers I used are now used for the processed employees in the beginning of my 2016 records. I can't find where to put this number ahead in next numbers to start 2016.
 Question 29:  Correcting 1095-C.  After the correction is made to the 1095-C, the correction work file is built, and the correction 1095-C form print is executed, no PDF created for the corrected 1095-C.  The PDF created just fine when creating the original 1095-C.  What is the reason that caused the PDF not to create on the correction 1095-C?
 Question 30:  1095-C is created. However, Part III contain only employee.  Also, the employee month of coverage is not check.  Furthermore, none of the dependent show up on Part III either, only employee.  Why would this be?
 Question 31: Employee enrolled in a waive plan until 12/17/xx.  Technically, line 14 should print the code under All 12 months but it is not.  It printed the code under line 14 from Jan-Nov and then 1H under December.  Why is the system not printing code for line 14 under All 12 months?
 Question 32:  When building the 1095-C print, the process ran successfully.  However, the 1095-C PDF did not create.  What would have cause the 1095-C PDF not created?
 Question 33:  Processing option on the P085192 is selected to print the addresses on the reverse side of the 1095-C form but it didn't print.  What could have cause the addresses to not print on the reverse side?
 Question 34: What is the setup required when using DBA's and not benefits and the employee has waived coverage?
 Question 35:  What is the setup required when using Benefit Plans and the employee has waived coverage?
 Question 36: What is the source for the Company Name (box 7) and Address information (box 9) on the 1095C Form (R08119B) and how can this be modified?
 Question 37: After installing the 9.2 ESU for ACA when printing the 1095C from program R08119B the form is printing "2017" on the printed form rather than "2018". How do we change it so that the printed form shows 2018 on the form?
 Question 38: Why is the Columns in Import Covered Individuals Summary Information P08119 giving Invalid Value for the employee?
 Question 39:  How to prevent manual correction record from being delete when AIR ID is reset?
 1094-C Forms
 Question 1: When I access the Form 1094-C, Part II and III are disabled (grayed out). Why?
 Question 2: Can I print Form 1094-C?
 Question 3: For some of my 1094-Cs, in P08121, I don’t have an OK or a delete button. Why?
 Question 4: If we imported data into the 1095-C tables, will we need to manually create the 1094-C?
 Question 5: What tables does the R08121A use when building the 1094-C?
 Question 6: Why does nothing happen at all when taking the P08140 Build Transmission form exit?
 Question 7: Why is dependent information not contains in the ACA transmission XML file?
 Question 8: After running the Build 1094-C HCIR Workfile (R08121A) and review Form 1094-C (P08121) why is the 1095C Forms Count blank?
 Question 9: After the 1094-C Employee Counts (P08522) is run, the FTE and total employee count on the F08122 is wrong.  Which file/table does the P08522 read from to get the employee counts?
 Question 10: Our setup includes one ALE ID and 8 Members.  For one of the members, which is also one that the records were manually added for processing 1095s, the Part IV section is not populated.  Although I can enter the other 7 members the information does not save.  Is there a way to update this Part IV with the other members from the form?
 Question 11: We have employees that waived coverage and when we try to update their 1095-C form, we are not able to save the change. We are instructed to enter values in Part III for Covered Individuals. Employees that waived coverage, do not need to have Part III populated. What are we doing wrong?
 Form Recipients
 Question 1: We are self insured with Retirees, however if the Retiree is Medicare Eligible but the Dependent is not then a 1095-C needs to be produced in the dependents name. We tried to add it manually to the workbench but we got an error saying the record (it's a Q) does not exist in the Employee Master. How do we get them added to the workbench?
 Question 2: What about Cobra and retiree employees that have no hours worked within 2015? Should they receive a 1095-C?
 Question 3: How do we enter COBRA participants for reporting on the 1095C?
 Question 4: With regard to which employees should receive a 1095-C, if union employee benefits are paid through the union, does an employer have to generate a 1095-C?
 Question 5: How can we mask the SSN on the 1095-C?
References

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