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E1/WS: 08: JD Edwards EnterpriseOne and World Affordable Care Act (ACA) Set Up Frequently Asked Questions (Doc ID 2212358.1)

Last updated on JUNE 10, 2021

Applies to:

JD Edwards EnterpriseOne Human Resources Management - Version 9.0 and later
JD Edwards World Human Resources Management - Version A9.2 and later
Information in this document applies to any platform.


 Frequently asked questions pertaining to the Affordable Care Act (ACA), Set up.

Questions and Answers

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In this Document
Questions and Answers
  ALE ID/Home Company Cross Reference
 Question 1: When defining ALE Members, do they all need to have the same EIN? Is that the criteria?
 Question 2: Also, Is the ALE number equal to the EIN number or is it information we simply create on the fly?
 Question 3: We use only one company, not multiple which need to be grouped. Do we still need to set up the ALE ID/Home Company Cross Reference information for our one company?
 Question 4: Should the UDC for ALE member be set up to be the actual tax ID, or should the structure simply mirror the tax id structure?
 Question 5: Should the ALE id match the AIR id and/or the TIN, or use a more meaningful id?
 Question 6: If you have 5 companies with separate tax id's, and one of the companies employs less than 50 employees, are they considered an ALEM and does 1095C forms need to be generated for this company that is less than the 50 employees?
 Question 7: Can you please explain the difference between the ALE ID (UDC 08/LE) and ALE member (UDC 08/MI)?
 ACA/Employee Eligibility
 Question 1: Is the ACA Eligibility record required for all employees?
 Question 2: So is there an equivalent inquiry just shown in the workbench since World doesn't have a Workbench function?
 Question 3: If we hire an employee in January and they leave in March, they would require an ACA record with the remaining 9 month blank?
 Question 4: If we have to create records in the ACA Eligibility listing, what Initial Measurement Period date are we to use for the current FT EEs?
 Question 5: Will the ACA eligibility status be housed in the Employee Master Table or will a new table be created?
 Question 6: Will the eligibility items be able to run historically? Meaning I don't have installed yet but when installed would it create back eligibility records or would we need to key manually.
 Question 7: When you run the program that builds the employee eligibility table, does this table get over written each time for the period run?
 Question 8: When should you Archive records on the ACA Hours Workbench?
 Question 9: When creating eligibility records, the newest record is flagged as current. If there are multiple records for an employee who was ineligible for part of the year and eligible for part of the year is there a way to exclude the non-current record which is valid from archiving when you run the archive eligibility program?
 Question 10: Given the user can execute and generate multiple eligibility records for an employee. What if the eligibility dates overlaps, e.g. two eligibility records with effective date 1/1/15? How would the data be reported on the forms?
 Question 11: If an employee was termination and rehired and there is an LNAP, would there be two eligibility records?
 Question 12: Are the limited non-assessment period dates assigned automatically by the system?
 Question 13: Why is the 1095-C Form showing 1G in Line 14 for employee's that did not work the entire year (new hires and terminated employee) we are expecting 1E for the months they are a full time employee and then a 1H for those that they are no longer an employee?
 Question 15: From January to June, we were only using DBAs for health coverage, and then in July we switched to using the Benefits Module. Now, on our 1095-Cs, we have two problems.  1) In Part II, the month of June is blank (even though all employees still had coverage-- it was just a change in coverage that ended June 17 for the DBAs and began the next day for Benefits) and 2) In Part III, the covered individuals only have from July to December marked as their months of coverage when they should be marked for the whole year.  What do you recommend is the best way we solve this issue?
 Hours of Service
 Question 1: In the Hours of Service workbench, are there IRS guidelines for what date ranges to use for the three types of dates that need to be entered?
 Question 2: Should the Hours of Service program be run regularly (once a month??) to catch all changes or is it meant to be run right before the forms 1095-C and 1094-C are to be generated?
 Question 3:  How do we know what hours were used in the Hours of Service Reporting?
 Question 4: How do you break down the Hours of Service Report into different employee statuses?
 Question 5: Do work hours need to be tracked on a daily basis in order to use the Hours of Service piece and determine eligibility?
 Question 6: How are service hours identified? By processing options on the program or PDBA setup/category codes?
 Question 7: We use Kronos for time management, can we still use the ACA hours of service eligibility?
 Question 8: If we are not using PR, Could the workbench be used to create records in the table by using a test of Zero hours of service. Then from there the records could be updated as needed. Create all records the way the majority of the employees would need and then modify the exceptions?
 Question 9: If I don't use PR, I can use the Hours of Service report to create initial reports with an override status rather than using the time entry testing functionality. Right??
 Question 10: How does the IRS calculate the hours of service for a month when there are more than 4 weeks in the month?
 Question 11: Why are my terminations not pulling in when I run R081161? I did not exclude them but I had to add specific data selection to get them to come in.
 Question 12: If an employee is hired mid-year, will the hours of service report create an eligibility record only for the dates of employment, or will the record reflect the entire stability period?
 Question 13: Is the stability period a necessary field when you execute the Hours of Service application? Can you simply have an eligibility date?
 Question 14: Why does R081161 report only hours from 2015 even though the ACA ID has a Look-Back method and is setup with a measurement period from 5/1/14 through 4/30/15?
  Question 15: Attempt to run the P08416 but keep getting job log indicate that the F0618JB contains no records.  What could be causing this issue?

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