E1:07: Minnesota Requires Information on Pay Stub, Even When There's No Net Pay
(Doc ID 2560611.1)
Last updated on MARCH 16, 2020
Applies to:JD Edwards EnterpriseOne US Payroll - Version 9.2 and later
Information in this document applies to any platform.
Effective July 01, 2019, Minnesota (MN) required employer who provide employee an earnings statement must include: employee name, rate of pay, hours, gross amount, Pay period end date, deduction, net amount, as well as the company legal name, address, phone number and pay class.
This statement of earnings is a legal requirement for all payments regardless of the Net Payment Amount. Currently, when a stub / advice is not created, the legal requirement is not met.
Auto Deposit: If a zero net payment is created for an employee with Auto Deposit Instructions, a pay stub R07234 only is produced. In this situation, the Pay Stub R07234 is the only output and it is missing the legal requirements for Employer Name, Address etc.
Check: If a zero net payment is created for an employee paid by check (no auto deposit instructions), nothing is produced on the R07231 (Print Checks) and R07232 (Print Check Attachment). This does not meet Minnesota Law of providing an Earnings Statement.
In addition, both R07232 and R07234 must contain not only the Company Name and Address, but Phone Number and Pay Class too per Minnesota Law effective 07/01/2019 since this is the only output for some payments.
These scenarios occur quite often when Leave is paid out OR upon employee terminations when Leave is deposited into HCSP Accounts. All situations require an Earnings Statement.
Refer to the MN website for more detail, https://www.dli.mn.gov/business/employment-practices/wage-theft-legislation-2019-and-summaries
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