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E1: 07Y: W-2C Print Date Audit And Multiple W-2Cs For the Same Employee Is Not Working (Doc ID 2778227.1)

Last updated on MAY 21, 2021

Applies to:

JD Edwards EnterpriseOne US Payroll - Version 9.2 and later
Information in this document applies to any platform.

Symptoms

There are two issues regarding the W-2C
1. When you process multiple W-2C for various employees for a different date, the Y0W2P1 Date last printed in the F07830 is overridden by the last W-2C is created. For example, if a W-2C is created on 02/01/21 for employee 123, then on 03/15/21, the need arises to create another W-2C for employee 456. After the W-2C is printed by batch R07887, the system updates the Y0W2P1 with the 03/15/21 date for both employees 123 and 456. Need the ability to print W-2C on different dates (in this case 02/01 and 03/15) and have the Print Date Audit update correctly only for the new W-2Cs and not overridden on all the previous W-2C.

2. When process multiple W-2C for the same employee, the system is currently not producing the correct W-2C wages for state and local.
example 1: realized the special handling of a PDBA code causing Federal wages in box 1 to be overinflated. W-2C is created by removing the PDBA from box 1 to correct the Federal wages. The first W-2C created correctly with the W-2C showing the previous and correct amount for Federal wages box 1 only. Then the employee come back and said the SSN (social security number) is not correct. The 2nd W-2C is now needed. After the change of the SSN is happened and resubmit the build for the 2nd W-2C, the system now brought in the state wages and state tax amount (the state wages and taxes were not part of the 1st W-2C or the 2nd W-2C). Furthermore, the state wage and tax amount are overinflated.
example 2: realized the federal and state wages and taxes amount is incorrect due to a check that didn't make it in history. Correct the federal and state wages and tax amount, submitted the build the 1st W-2C. Verified the W-2C contains the previous and correct amount for federal and state wage and tax amount correctly. Next, the employee complained that the SSN number is incorrect on the form. Change the employee SSN via Employee Master and resubmit the build for the 2nd W-2C. The previous and current SSN show up correctly along with Federal wages and taxes. However, the system double the state wages and taxes amount on the 2nd W-2C. Further, the local tax was not part of the 1st or the 2nd W-2C correction is now showing on the 2nd W-2C overinflated.

STEPS
-----------------------
The issue can be reproduced at will with the following steps:
For issue 1:
1. Create the W-2 for 2 employees: 123 and 456. Print W-2 with the print date to close the W-2 and open the process for the W-2C creation
2. Make any change to either the employee 123 history taxes or remove a certain PDBA from a certain box to trigger the change
3. Submit the W-2C build and then print the W-2C for employee 123 using the print date of 02/01/21 in the R07887. Check the F07830 table under Y0W2P1 for employee 123 and saw the date of 02/01/21
4. Next make the correction for employee 456 and submit the W-2C build for the 2nd employee. Print the W-2C for employee 456 using the print date of 03/15/21.
5. Check the F07830 table under the field Y0W2P1 and both employees 123 and 456 now have the date last print of 03/15/21. The 02/01/21 for employee 123 is overridden with the last print date 03/15/21 from employee 456
For issue 2:
1. Create the W-2 for employee 123, be sure the employee has Federal, state, and local income and taxes. Print W-2 with the print date to close the W-2 and open the process for the W-2C creation
2. Change the employee Federal and state wages and taxes
3. Submit the workfile build for W-2C. Confirmed the Federal and state wages & taxes amount show up correct in the previous and correct column on the W-2C
4. Employee 123 realized the SSN number is incorrect. Changed the employee SSN and submitted the build for the 2nd W-2C for the same employee.
5. The 2nd W-2C has the correct current SSN and previous SSN along with the Federal wages and taxes. However, the state wages and taxes are now showing up double. Furthermore, the local wages and taxes was not part of the 1st or 2nd W-2C correction is now show up double as well.

 

Changes

 

Cause

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In this Document
Symptoms
Changes
Cause
Solution
References


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