E1: 43: Commitment (PA) Ledger Record Not Created For PO Is Released From Budget (B1) Hold (Doc ID 2820258.1)

Last updated on NOVEMBER 09, 2021

Applies to:

Symptoms

When a user enters a purchase order that goes on budget hold and releases the hold, the system does not write a record to the PA Ledger for the commitment amount.

The client reproduced the issue with the following steps:

1. Create a new account never used before
2. Assign a budget for the account of 10,000
3. rial Balance / Ledger Comparison (P09210A) shows Budget Amount Balance is 10,000.00 and Contract (Commitment) Amount Balance is 0.00
4. Create an Approval Route with two levels
   1. First Level = 5,000
   2. Second Level = 10,000
5. Create a Version of PO Entry (P4310)
   1. On the Approvals Tab activate approval processing with a B1 hold code
   2. On the Budget Tab
      • Set the B1 hold code for the Budget Hold (it was also used as approval hold)
      • Set Budget Total Method = 2 (Standard Financial Budget)
      • Set Hold Warning to 1 (Display Warning and put order on hold)
6. Create first PO for 4,500.00, order is less than 5,000.00 does not go into approval processing and does not go over budget.
7. Create second PO for 4,500.00, order is less than 5,000.00 does not go into approval processing and does not go over budget.
8. Create a third PO for 1,200.00, order is less than 5,000.00 does not go into approval processing but it does cause account to go over budget.
   1. Budget warning is issued
   2. Open Order Inquiry shows Order on B1 Hold
9. Run Release Held Purchase Order (P43070) and release the B1 Hold.
10. Check Trial Balance / Ledger Comparison (P09210A), which shows Budget Amount Balance is 10,000.00 and Contract (Commitment) Amount Balance is 9,000.00.
    1. The third Purchase Order for 1,200.00 is not showing in the Contract (Commitment) Amount Balance
11. Check the Commitment Inquiry (P40230A), which shows a PA Ledger Record was not written for the 1,200.00 Purchase Order that was released from Budget Hold.
12. Check the PO Detail (F4311) file in the Databrowser
    1. Although the B1 Hold Code was released, the PO Detail Line shows a Hold Amount of 1,200.00

Cause

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