E1: 12: Depreciation Default Coding (P12002) and User Define Depreciation (R12855) Not Validating the Object Account Against the FX AAIs (P0012) (Doc ID 2854456.1)

Last updated on JUNE 07, 2022

Applies to:

Symptoms

Why is the system allowing the following:
1. Adding a Cost Account to Depreciation Default Coding (G1241/P12002) that uses a Depreciation Expense Account that is NOT in the FX AAIs.
2. Adding an Asset that uses an account that is not setup in the Automatic Accounting Instructions (P0012).
3. The R12855 (User Defined Depreciation) creates F0911 records and post them to both General Accounting and Fixed Assets and the account is not in the FX AAI ranges (P0012).

The system should not allow a depreciation expense to be added to Depreciation Default Coding if it is not in the FX AAIs.  The system should not allow an asset to be added that uses an expense account that is not setup in the FX AAIs.  The User Defined Depreciation (R12855) should not update the Fixed Asset Balance File (F1202) if the depreciation expense account is not setup in the FX AAI range and it should not update the General Accounting System.

Steps:
1.   Review the AAIs (P0012) to determine what depreciation expense account to create using the Accounts (P0901) program. The object account should not be in one of the FX AAI ranges.
2.   Add the account using the Accounts (P0901) program
3.   Use the Depreciation Default Coding (G1241/P12002) to add the new cost that uses the new depreciation expense account that is not in the FX AAIs.
4.   Notice - No error.
5.   Add an Asset using the Work with Assets (P1204).
6.   Notice - No error.
7.   Run the User Defined Depreciation (R12855) in preliminary.
8.   Run the User Defined Depreciation (R12855) in final.
9.   Review that it updated and posted to the Account Ledger F0911.
10. Review that it updated and posted to the Asset Account Balances - F1202.
11. Review that it updated and posted to the Account Balances - F0902

Can cause a problem where it allows posting to accounts that are not considered fixed asset accounts.

Cause

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