E1: 43: PO Entry (P4310) Needs to Validate Fixed Assets Like Standard Invoice Entry (P0411) (Doc ID 2930219.1)

Last updated on FEBRUARY 24, 2023

Applies to:

Symptoms

PO Entry (P4310) Does Not Validate the Fixed Assets ID and return an error if a Valid Fixed Asset Number is not entered.

In Standard Voucher Entry (P0411) the system returns the Error “Asset Number Invalid – Input” (0626) if the user leaves the Asset Number blank. Client wants PO Entry (P4310) to return the error like Standard Voucher Entry (P0411)

Test of PO Entry (P4310) of a Fixed Asset

1. Enter J-Line Type PO. Enter a Fixed Asset G/L Account. Edit line and click OK. No Error is returned as in Standard Voucher Entry (P0411).
2. Create a 2-Way Match Voucher. On the Select Orders to Match screen, the Fixed Asset G/L Account is populated but the Asset ID is blank.
3. When you save the Voucher there is no Error on the Asset ID.
4. Now Post the Voucher Batch (R09801).
5. Voucher Batch posts with no error.
6. Now run Revise Unposted – Work with Unposted Entries (P1202)
7. Find the Document Number for the Voucher, select the records and take the Row Exit to Post.
8. Posting the Asset with Asset Number Blank returns the error “Unable to post: Asset Number is Missing”.
9. The error is cleared when the user enters the Asset Number.
10. The client doesn't want to have to wait until Posting the Asset which could be weeks or months after PO Entry.

Test of Accounts Payable Standard Voucher Entry (P0411) of a Fixed Asset

1. Enter Standard Voucher Entry (P0411) and add a new invoice/voucher. On the Enter Voucher - Payment Information screen enter Supplier, Invoice Number and Gross Amount and edit the line. Then click the green checkmark.
2. On the G/L Distribution screen, enter a G/L Account which is a Fixed Asset Account, but leave the Asset ID field blank and edit the line. The system returns the Error “Asset Number Invalid – Input” (0626).
3. Using the Visual Assist, Find and Select the Asset.
4. The error is cleared when the correct asset id is entered.
5. Review Financial Automatic Accounting Instructions (P0012).
6. All G/L Accounts in System Code 12 with “FX” in the item number are considered fixed asset accounts.
7. If an A/P Voucher or PO is entered for one of these Accounts, the error “Asset Number Invalid – Input” to be returned.

Cause

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