E1: 43: Evaluated Receipts Processing - Voucher Creation in Batch (P4314/ R43800 / R470412) (Doc ID 625420.1)

Last updated on FEBRUARY 21, 2023

Applies to:

JD Edwards EnterpriseOne Accounts Payable - Version 9.1 to 9.1 [Release 9.1]
JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

Overview

You might have an agreement with certain suppliers that the receipt records are sufficient for creating vouchers. When such an agreement exists, the supplier does not need to send you an invoice, and you can avoid manually matching receipt records to invoices to create vouchers.

You can run the Evaluated Receipt Settlement program (R43800) to review the receipts for which the system will create vouchers. You can also identify the receipts with errors so that you can correct them. After you have corrected any errors, you can run the program in final mode to create vouchers. You indicate the receipts for which the system:

    Edits for errors.

    Calculates taxes and discounts.

    Creates vouchers.

    Generates journal entries.

With Evaluated Receipts (R43800), Accounts Payable vouchers can be created through a batch process. Evaluated Receipts creates vouchers based on Purchase Order Receiver (F43121) Match Type 1 records. Evaluated Receipts processing may replace the supplier sending paper copy of an invoice and eliminate the manual step of vouchering the purchase order through the Match Voucher to Open Receipt (P0411/P4314) program.

The system can create vouchers for receipt items in a routing process if the route step is payment eligible. When the receipt items go through the routing process, the system assigns the receipt record an evaluated receipt value of R (in routing) in the F43121 table. The data selection for these would need to be where AVCH = R vs. Y. If the route does not have payment eligible at the earlier step, the records in receipt routing cannot be processed until they reach the Stock step.