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E1: 43: Evaluated Receipts Processing - Voucher Creation in Batch (P4314/ R43800 / R470412) (Doc ID 625420.1)

Last updated on JULY 25, 2018

Applies to:

JD Edwards EnterpriseOne Accounts Payable - Version 9.1 to 9.1 [Release 9.1]
JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

Overview

You might have an agreement with certain suppliers that the receipt records are sufficient for creating vouchers. When such an agreement exists, the supplier does not need to send you an invoice, and you can avoid manually matching receipt records to invoices to create vouchers.

You can run the Evaluated Receipt Settlement program (R43800) to review the receipts for which the system will create vouchers. You can also identify the receipts with errors so that you can correct them. After you have corrected any errors, you can run the program in final mode to create vouchers. You indicate the receipts for which the system:

    Edits for errors.

    Calculates taxes and discounts.

    Creates vouchers.

    Generates journal entries.

With Evaluated Receipts (R43800), Accounts Payable vouchers can be created through a batch process. Evaluated Receipts creates vouchers based on Purchase Order Receiver (F43121) Match Type 1 records. Evaluated Receipts processing may replace the supplier sending paper copy of an invoice and eliminate the manual step of vouchering the purchase order through the Match Voucher to Open Receipt (P0411/P4314) program.

The system can create vouchers for receipt items in a routing process if the route step is payment eligible. When the receipt items go through the routing process, the system assigns the receipt record an evaluated receipt value of R (in routing) in the F43121 table. The data selection for these would need to be where AVCH = R vs. Y.  If the route does not have payment eligible at the earlier step, the records in receipt routing cannot be processed until they reach the Stock step.

Details

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In this Document
Purpose
Details
 Setup
 Processing
 G/L Date for Match Type 2 Documents
 Considerations When Using Evaluated Receipts Processing
 Processing Evaluated Receipts in Proof Mode
 Evaluated Receipts in Proof Mode and Reverse Receipts
 Evaluated Receipts and Landed Cost
 Evaluated Receipts and Taxes
 Changing a Supplier on a Purchase Order
 Frequently Asked Questions
 Question 1: When running Evaluated Receipt Settlement (R43800) for several receipts, all the receipts a processed into the same voucher and show the first record's Supplier Remark as the invoice number.  How can we create unique vouchers, each with a different supplier remark value?
 Question 2: When Evaluated Receipt Settlement (R43800) was run, records were written to the Invoice Header (F47041) table, but the Purchase Order Receiver (F43121) file did not get updated. All the corresponding lines to the Invoice Header (F47041) still have a Match Type as 1. No vouchers were created.  The error level code on the job is H. What does the error level mean? How can we approve these lines without writing to the Invoice Header (F47041) again?
 Question 3: When the user is running Evaluated Receipts Settlement (R43800) process, how is the Invoice Number provided by the Supplier populated onto the voucher?
 Question 4: Used Receipt Routing and Evaluated Receipt (R43800) Processes, after receiving purchase orders into routing we ran Evaluated Receipt Settlement (R43800).  No record is processed. Why?
 Question 5: What is the difference between Evaluated Receipts Processing and Voucher Match Automation? 
 Question 6:  Is it possible to change the voucher document  type created by Evaluated Receipt Settlement (R43800)?
 Question 7: Where does the default value of AVCH (Evaluated Receipt flag) in the F43121 come from?
References

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