E1: 42: Prepayment in Sales Order Processing (P4210/P42101/R42800/P004201/R004201/R004202/R03B671) (Doc ID 625528.1)

Last updated on JUNE 30, 2023

Applies to:

JD Edwards EnterpriseOne Accounts Receivable - Version 9.1 to 9.1 [Release 9.1]
JD Edwards EnterpriseOne Sales Order Management - Version XE and later
JD Edwards EnterpriseOne CRM Sales Order Entry - Version XE and later
JD Edwards EnterpriseOne Sales Order Entry - Version XE and later
JD Edwards EnterpriseOne Sales Order Processing - Version XE and later
Information in this document applies to any platform.

Purpose

When orders are entered for customers, invoices can be sent to customers for received goods. Occasionally, customers may make a form of payment in advance of receiving goods. The payment can be recorded during order entry. With prepayment processing, an invoice is generated as the customer’s receipt. The order total is noted as prepaid on the invoice. Using prepayments, the sales order total is processed. Partial payment amounts are not processed via prepayment processing in sales order entry.

Prepayment of an order takes place when a seller receives a form of payment from the customer at the time of order entry. Customers can use many types of prepayments. This document outlines the use of cash, check, and credit card payments. When any type of prepayment is made, the system records transaction information for the order total and indicates the payment on the invoice.

As expected, when entering a sales order with a payment instrument set up for prepayment processing, customer Open Order Amount is not updated as displayed in P42050 Credit Check.

There are two types of prepayment transactions:

Two-party prepayment - Two-party prepayments occur between the seller and the customer. Cash and check payments are typically two-party payments. When an order is prepaid with cash or a check, the invoice is printed with the prepayment form, transaction, and order total.

Three-party prepayment - Three–party prepayments occur between the seller, the customer, and a banking institution. Credit card payments are three-party payments. In JD Edwards EnterpriseOne, the transaction is an electronic transmission of transaction information between the bank, the credit card company, and the credit card processor.

Prepayment processing provides an interface between EnterpriseOne applications, such as Sales Order Entry, and a seller’s designated credit card processor. With prepayment processing, credit card authorizations and final settlements can be integrated with the current business processes such as order entry and invoicing procedures.

Note: EnterpriseOne does not provide a true Point of Sale or 'counter' sales solution without third party products. EnterpriseOne generally processes business-to-business transactions that do not usually involve cash, check, or credit card payments at the time of order entry.