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E1: 43: Commitment / Encumbrance FAQ (P4310 / R40910 / P40230A / F4311 / F43199 / F0902) (Doc ID 625641.1)

Last updated on JULY 08, 2021

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

 This document provides answers to a number of commonly asked questions about the Commitment/Encumbrance process.

Questions and Answers

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In this Document
Purpose
Questions and Answers
 General
 Question 1 - What happens to commitments if the order is received at an amount over the order amount?
 Question 2 - What unit of measure will be used when posting with different unit of measures than the original order?
 Question 3 - How are the commitment amounts handled when an order goes on budget hold?
 Question 4 - Can financial commitments be made for stock based items?
 Question 5 - Can the Unit Cost on an order be increased after post?
 Question 6 - Do financial commitments work for Blanket and Quote Orders?
 Question 7 - When generating a Purchase Order (OP) from a Quote (OQ), should the Quote (OQ) amounts to be included in commitments because the Release Open Quotations (P43360) processing option is set to leave the quantity/amount unchanged on the quote.   
 Question 8 - Why doesn’t setting the status manually to 999 cause the commitments to be cancelled?
 Question 9 - Will functionality to summarize journal entries work with financial commitments?
 Question 10 - When adding a line at Voucher Match (P0411/P4314) is the commitment created at Voucher Match (P0411/P4314) or at General Ledger Post (R09801) for new line?
 Question 11 - What is the difference between de-commitment and relief of commitment?
 Question 13 - How can the history of changes to lines on an order be viewed?
 Question 14 - Why are commitments not relieved after running the Post (R09801) program?
 Question 15 - Why are G/L Units (GLU) written for journal entries in the F0911 for commitments if the Branch Plant Constant (P41001) is set not to Write Units to Journal Entries (UNGL)?
 Question 16 - How does the new field ‘Expense at Voucher’ in Order Line Types (P40205) effect Commitment processing?  (Note: New to Release 9.0)
 Question 17 -  Is it possible to have commitments include the amount of VAT tax?
 Question 18 - Why is the G/L account number field protected when doing a 2-way voucher match?
 Question 19 - What's the difference between the way Job Status Inquiry (P512000) and Commitment Inquiry (P40230A) report commitments?
 Question 20 - In JD Edwards EnterpriseOne 8.9 and higher, do commitments function with configured items?
 Question 21 - If Purchase order is received into receipt routing, at which stage in routing are the purchase order commitments relieved?
 Question 22 - Can the PA Ledger Type records be prevented from writing to the P.O. Detail Ledger table (F43199) and Account Ledger records (F0902) for a J line type?
 Question 23 - In the P40230A Commitment Inquiry application is there a processing option or any other type of setting or filter criteria that can be used to control the display or non-display of records for closed purchase orders or purchase orders with a zero open amount?
 Integrity Issues
 Question 1 - Why are commitments incorrect after a receipt, a receipt reversal or a voucher reversal?
 Question 2 - What is the difference between final and proof mode in the Commitment Integrity Report (R40910)?
 Question 3 - When should Purge/Rebuild/Repost process occur?  
 Question 4 - If an integrity issue is seen on commitments when multiple simultaneous changes to a line have been made (e.g., change the amount and the account), how can that be corrected?
 Question 5 - What happens if the Encumbrance Rollover report R4317 is not run after the fiscal year is closed?
 Question 6 - Encumbrance Rollover Report (R4317) has not been run in several years and report R40910 is showing many commitment integrity issues between F43199 and F0902, can this be fixed?
 Question 7 - Why does R40910 shows commitment Integrity for purchase orders with subledger Type W, even though the data in F4311, F43199 and F0902 appears to be correct?
 Question 8 - R40910 Commitment Integrity Report PDF is showing an Audit Trail for an account that includes a positive amount with no subledger and a negative amount with a subledger.  The R43199P/R00993/R00932 purge/rebuild/repost process was used in an attempt to resolve the subledger difference, but the account still displays on the R40910 integrity report.  How did this occur and how can it be corrected?
 Question 9 - We experience integrity issues if we reverse a receipt for a commitment, then cancel the order, then post the reversal.  This does not occur if we post the reversal then cancel the order line.  Is this a bug?
 Purge, Rebuild and Repost
 Question 1 - Why does the Purge, Rebuild and Repost process delete all manually entered PA ledger types in the P.O. Detail Ledger (F43199) records and any temporary PA ledger types in the P.O. Detail Ledger (F43199) records created by running Commitment Integrity (R40910) in final mode?
 Question 2 - What is the purge/rebuild/repost process?
 Question 3- Why are there still integrity problems after Purge/Rebuild/Repost?
References

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