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E1: 43: Subcontract Management (P4310, P4314) (Doc ID 625724.1)

Last updated on MAY 18, 2021

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

Overview

System 44, Subcontract Management, has been merged with System 43 in EnterpriseOne. Subcontract Management continues to use System 43 tables.

Subcontract Management integrates with other Systems to provide a way to manage the day-to-day and long-term details of contracts, payments and commitments typically associated with a (job-cost) job. The following things can be accomplished in Subcontract Management:

* Create and maintain contracts
* Establish payment guidelines and make payments
* Track the costs you have paid and future commitments
* Make current inquiries on contract information
* Input change orders for contract commitments
* Generate status reports for contracts and commitments
* Create base agreements for contracts



Scope

Subcontract Management is similar in purpose and design to non-stock purchasing. Typically, clients use it when tracking costs for particular jobs or projects. The projects usually concern a single vendor, and may span more than one fiscal year. Commitments are usually important, as are budgets. The addition of Logs allows the system to track information (for example building permits) which is critical and/or required before work can proceed.

Details

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In this Document
Purpose
Scope
Details
 Business Background
 Glossary of Terms
 Process Test
 Other Inquiry Programs
 Errors / Warning Messages
 Frequently Asked Questions
 Question 1 - How can a negative progress payment be entered in EnterpriseOne?
 Question 2 - How can a contract entered in error  be deleted?
 Question 3 - Why do orders appear differently in Purchase Order Entry vs. Subcontract Entry?
 Question 4 - How can Status Codes (alias STSC) be updated in the Log Master (F4303) file (for example, expired subcontractor insurance certificates)?
 Question 5 - In the 8.10 release the system calls the P4303 application.  In 8.12, the system calls the P4305 application.  Is it possible to use the old model log functionality in 8.12?
 Question 6 - We need the ability to have different retainage percentages on each detail line of a subcontract order but the Percent Retainage (PCRT) field does not exist in the PO Detail (F4311)table.  While retainage can be added line by line during Progress Payments, we would like this ability during subcontract entry. Can this be achieved?
 Question 7 - When a J line purchase order is entered against a specific job number, why is the account number created (from AAI 4315) based on the Project number rather than the job?
 Question 8 - A long term contract was entered some time ago.  Now there is a new supplier superseding the old one.  What’s the correct procedure to change the supplier number on the contract?
 Question 9 - Is there a way to use the standard Z file functionality to create vouchers and also have it release the subcontract commitment that they are related to?
 Question 11 - What is the best way to manage Quantity Overruns on Open Contracts/Orders when a subcontractor provides more services or product additional to those originally contracted, and the order line is already closed in the P4314?
References

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