E1: 04: How To Set Up, Map Data For Voucher Batch Processing, And Purge The Data (P0411Z1, R04110ZA, R0411Z1P) (Doc ID 625783.1)

Last updated on DECEMBER 26, 2023

Applies to:

JD Edwards EnterpriseOne Accounts Payable - Version XE and later
Information in this document applies to any platform.

Purpose

Overview Batch Voucher Processing

Voucher batch processing is a method of adding vouchers from an external system to JD Edwards EnterpriseOne software. To utilize JD Edwards Voucher Batch Processing, create a custom program to upload voucher information correctly into the Voucher Transactions Batch Upload table (F0411Z1) and the Journal Entry Transactions Batch File table (F0911Z1).

After converting the voucher information to the proper format in the Voucher Transactions Batch Upload table (F0411Z1) and the Journal Entry Transactions Batch File table (F0911Z1), run the Batch Voucher Processor Report (R04110ZA). This program performs the following tasks:

Applies validation rules to existing data.
Provides default data, when applicable.
Creates voucher information in the Accounts Payable Ledger (F0411).
Creates associated GL distribution information in the General Ledger (F0911).
Creates associated payment records in the Accounts Payable Matching Document (F0413) and Accounts Payable Matching Document Detail (F0414) tables if payment information is also specified in the batch voucher records.

After the external vouchers have been uploaded to the Accounts Payable Ledger (F0411) and the General Ledger (F0911), they can be processed as JD Edwards EnterpriseOne transactions.

Caution: Directly updating either the Accounts Payable Ledger (F0411) or the General Ledger (F0911) without using the batch process has the potential to negatively impact JD Edwards EnterpriseOne voucher information.

Note: Use Voucher Batch Processing to upload Payment Without Voucher Match transactions of Batch Type 'W' and Document Type PM. Run a test by adding a record via P0411Z1 application set with Processing Option - Manual Checks Creation to '1. This opens the Payment Information form to specify the Payment Number (DOCM). While running R04110ZA to process payments, ensure that Processing Option - Version tab, MBF for Voucher Processing to ZJDE0002 is set.