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E1: 15: FAQ : Frequently Asked Questions Regarding Recurring Billing in Real Estate Management (P1502, R15100, R15300, R15199) (Doc ID 657876.1)

Last updated on OCTOBER 05, 2022

Applies to:

JD Edwards EnterpriseOne Real Estate Management - Version XE and later
Information in this document applies to any platform.


 This document provides answers to Frequently Asked Questions regarding the Recurring Billing functionality in the Real Estate module.

Questions and Answers

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In this Document
Questions and Answers
 Questions on Set up (P1502)
 Question 1: Why During Recurring Billing information entry (P1502), when specifying the Gross Amount, why is the Taxable Amount not getting defaulted? It changed from the  9.0 release.
 Question 2:  After a new lease version was created, which has a different building the building unit, the Recurring Billing lines (P1502),  will not allow suspend due to error message: "This Lease, Building, or Unit is not valid" . Why is this error received and why is it not possible to change the billing line?
  Question 3: What is the purpose and/use of the value of 'I' in the suspend field, SC, of Recurring Billing (P1502)?
 Question 4: Is there an option in Recurring Billing Information  (P1502)  that will allow the for recurring billing lines to be created for a period prior to the lease begin date eg: A lease starts June 1 but the tenant is given access starting March 1 and they lease underground parking spots beginning March 1? 
 Question 5: A 'Record Invalid' error received in Recurring Billing (P1502), when Lease Master (P1501) has an additional line added. Why and how can this be corrected?
 Question 6:   Is it possible in Recurring Billing (P1502) to create a single monthly tenant invoice/voucher for multiple leases?
 Question 7:  Can Recurring Billing Information (P1502) be set up so a single lease can be billed on 2 different invoices?
 Question 8: When using Tax Explanation Code=V for a Recurring Billing line (P1502) and populating Gross Amount to equal Taxable Amount, why does the Post report errors out with the error- "Pay Item out of Balance"?
 Question 9: Can an accrual bill code/ AAIs be used to amortize Tenant Improvements through the real Estate System exclusively?
 Question 10: Is there a tax explanation code that will provide a separate line when posted for the taxes?
   Questions on Generation (R15100, R15300)
  Question 1: Recurring Billing Generation, (R15100), is pulling in records that are suspended, why?
  Question 2:  What tables are written to with the Recurring Billing Generation (R15100) and Post Invoices/Voucher (R15199)?
 Question 3:  Is there any way to prevent a lease from being included in the Recurring Billing Generation  (R15100)?
  Question 4:   The account number defined in the PMxxxx Automatic Accounting Instructions (AAI) has a post edit code (PEC) of M, however the Recurring Billing Generation (R15100), posted invoices to this revenue account without any error.  Is this a BUG?
  Question 5: What is the calculation used for the Quarter Day Method in Recurring Billing Generation (R15100) specifically with a lease that has a mid-month start date?
 Question 6: On the Recurring Billing Edit Register (R15300) the Total of all billing lines do not always total to the Gross Amount of individual lines.  How is the total computed?
 Question 7:  The system is set up with an Open Ended Lease in Lease Master Information (P1501), however, Recurring Billing Generation (R15100) does not include the records in batch.  Why?
  Question 8:  Recurring Billing Generation (R15100) has a zero for the fiscal Year field rather than the appropriate FY selected in the processing options.  Why?
 Question 9: What causes the error  "G/L offset for VAT tax is not set up in the automatic accounting instructions."  while generating Recurring Billings (R15100)?
  Question 10: Why is error  "Account number not in account master. Default offset account defined in AAI is not set up in the Account Master." received when running Recurring Billing Generation (R15100)?
  Question 11:  How can an invoice be generated on a monthly basis if the lease begin and end are mid month?   The generation is prorating the amount and only billing the balance of the month in the R15100.
 Question 12:  When Running Post Invoice (R15199) no F03B11 or F0911 records are created.  What may be the reason?
 Question 13:  What might be the reason for seeing an error of "Tax Area is Invalid" on the Billing Edit Register (R15300)?
  Question 14: When running Recurring Billing (R15100) for multiple months, the Service Tax Date (DSVJ) on the F1511B is different than on the F03B11 records.
Why is this date not the same on both records and how can this be updated or changed?
  Question 15:  When Running Post Invoice (R15199), the job completes successfully through to the post, but a message of "R15199 Completed With Errors" is generated in the Work Center.  What might cause this?
 Question 16:  When setting up Recurring Billing (P1502) for Lessee Accounting, why is it possible to run Recurring Billing Generation (R15100) when Lease Status is only at 20?
 Question 17:  The Edit Register (R15300) has * Non-Property Asset at the bottom of the page.  If not using lessee accounting, is it possible to remove this? 
 Questions on REVISION
 Question 1: What are steps to void a posted Recurring Billing invoice? 
 Question 2: How to delete an unposted Recurring Billing batch?
 Question 3: Deleting one invoice pay item deletes the entire invoice, why?
 Question 4:  Is it possible to change or delete a record in a Recurring Billing batch?
 Question 5: Is it possible to void a posted 'Accrual' Recurring Billing transaction?  If not, what is the recommended process to reverse the entry?
 Question 6: After running Recurring Billing Generation (R15100) the batch is in error and it is not possible to use Batch Delete (R15806) to remove the batches.
What are the recommendations to void/delete the records?
 Question 7:  How can an empty type 1 batch header be deleted from batch review (P0011)?
 Question 8:  When running Recurring Billing Generation, user receives "AAI not set up in F0012." on Billing Edit Register, Why?
 Posting (R15199) 
 Question 1: When processing Vouchers in Recurring Billing (R15100), the asset number is not being updated to the subledger.   What process needs to be done for the subledger to update appropriately?
  Question 2: Is there an application to view the periods and status of Recurring Billing Generation batches?
 Question 3.  What batch review application should be used to view generated Recurring Billing so that the batch number will default when the batch is selected to be posted?
 Lessee Accounting Recurring Billing
 Question 1: What are the steps to update Recurring Billing if we have extended our Lessee Lease?
  Question 2: Does JD Edwards have a process where a billing month can be entirely skipped for a month?   This would be producing no generation.
  Question 3: Why is the Lease Term Change row exit option not visible?
  Question 4: Is there a recommendation to set up Recurring Billing (P1502) for Lease Accounting amortization schedules when the initial lease payment is either before or after the start date of the lease?
 Question 5:  Recurring Billing Generation (R15100/R15300) goes into error ' Default offset account defined in AAI is not set up in the Account Master.'  The PCxxxxx AAI is set up, what could be the cause? 
 Question 6:  How are the Annual Sq Ft and Annual Gross fields calculated?

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