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E1: 47: Inbound Advance Shipping Notice (ASN) 856 (P47030/R47031/R47071/R47038/P4312/R43510/P47035) (Doc ID 658911.1)

Last updated on MAY 27, 2021

Applies to:

JD Edwards EnterpriseOne EDI - Version 8.9 and later
Information in this document applies to any platform.



EDI Inbound 856 processing is available within EnterpriseOne software.

In recent years, most large retailers have moved toward Quick Response (QR) and Just In Time (JIT) environments in order to reduce cycle times, limit inventory size and increase profitability. Purchasing and Receiving are the areas most commonly targeted as areas where automation can help achieve these goals. To assist in achieving these goals (and to be recognized as a trading partner by the retailer), suppliers have been asked to contribute to the automation process by providing Advance Ship Notice (EDI 856 Ship Notice/Manifest) EDI Transactions and by bar coding shipments using the UCC 128/EAN serialized shipping container labels. This combination of the Advance Ship Notice (ASN) and the serialized shipping container label is what is commonly known in the retail industry as UCC 128 Compliance.

An ASN is an EDI document sent by the supplier when goods are shipped. It tells the retailer exactly what was shipped as well as how it was shipped. This EDI transaction, when combined with a bar coded serialized shipping container label (applied by the supplier prior to shipment), can automate many aspects of the receipt process for the retailer. The shipping label is scanned (as the goods are received by the retailer), the labeled unit is automatically matched to the EDI 856 Ship Notice/Manifest and the appropriate internal transaction records are generated.


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In this Document
 ASN Document Flow
 EDI Inbound Interface Tables
 Status Inquiry/Revisions (P47030) off menu G47224
 Inbound EDI Shipping Header Revision (F47031)
 Inbound EDI Shipping Detail Revision (F47032)
 EDI Shipping Notice Edit/Create (R47031)
 EDI Receiving Advice Edit/Create (R47071)
 EDI Shipping Notice Inbound Purge (R47038)
 Supplier/Item Relationship (P43090) off menu G43A14
 Routing Movement and Disposition (P43250) off menu G43A14
 Routing Ledger Inquiry (P43252) off menu G43A14
 Purchase Order Receipt (P4312) Processing Options
 Purchase Receiver Print (R43510)
 Inbound ASN Supplier Performance Tracking (P47035)
 Example of Receiving an Inbound ASN by Shipment Number
 Test 1: Receive an Inbound ASN (856) message by shipment number directly into inventory with Tare/Pack information.
 Test 2: Receive an Inbound ASN (856) message by Shipment Number using Receipt Routing with Tare/Pack information.
 Example of a Simple ASN Message
 Troubleshooting Steps
 Frequently Asked Questions
 Question 1: Setup the Serial Number Requirement (Y/N) in the Item Master under Lot Processing tab to Y for an item but records are not being inserted into the F4220 table, why?
 Question 2: Auto Receipt (R47031) with Transportation Management does not stamp receipt date on F4311 if a balance remains and a second shipment record is created. Is this correct?
 Question 3: The client processes an EDI 856 Advanced Ship Notice Inbound (R47031) from their vendor which puts the items into Receipt Routing, but the EDI quantity data sent by the vendor does not match the quantity that was actually shipped and eventually arrives at the warehouse. Is there a way to over receive the PO line in Receipts Routing without having to reverse the entire line and re-receive it?
 Question 4: Which PO Receipt (P4312) Version is used when processing a shipment with EDI Inbound Advanced Ship Notice (R47031)?
 Question 5: Is there a way to stop the system from purging the F47071 and F47072 records involved in this ASN process?
 Question 6: Does the EDI Tolerance program P4722 work with the Inbound ASN process?
 Question 7: Does the Inbound ASN have Dual Unit of Measure functionality?

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