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E1: 31: Outside Operations and Purchase Order FAQ (P3112, R31410, P4312) (Doc ID 755682.1)

Last updated on MAY 17, 2019

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
JD Edwards EnterpriseOne Shop Floor Control - Version XE and later
Information in this document applies to any platform.
P3103 - Routing Quantities and Status Window, P4312 - PO Receipts, P43214 - Purchase Receipts Inquiry, P3112 - Work Order Routing, R31410 - Order Processing, P4310 - Purchase Orders, P40204 - Order Activity Rules, P4100 - Location Master


This document contains information about frequently asked questions on Outside Operation and its relationship to Purchase Order Receipt.

Read the full setup bulletin on this topic:  E1: 30/31/43: Outside Operations Setup, Execution and Accounting (P3103/R31410/P4312/R31802A) Document 627264.1

Required steps for performing an outside operation purchase order receipt:

In Purchase Order Receipt (P4312), receive the purchase order.  Fill in the quantity to be received. Ensure that the lot and location fields are blank: outside operation purchase orders should never be received into secondary lot/locations, since the outside operation item itself should never have on-hand quantities.

If the PO is received into a secondary lot/location, the result will be having on-hand quantities for the outside operation item.

If on-hand quantities are still being increased, another thing to check is the F41021 Item Location File. Make sure the file is not being cached in the P98613 Work With Database Caching.
The table should not be cached because it is a transactional table and it is recommend NO transactional table should be cached.

Once OK is pressed in the P4312 screen, the Routing Quantities and Status screen (P3103) is called.  In this screen, completed and scrapped quantities can be reported.

After receiving the PO, the system writes two records into the Cardex: a positive +OV record for the quantity to receive and a negative 'IM' record, for a quantity representing the total amount for completed and scrapped quantities previously reported on the P3103 window.

Important Note:
For preventing variances, the quantity reported on the P4312 should match the quantity reported on the P3103. The sum of completed quantity and scrapped quantity reported on the P3103 must equal the quantity previously reported on P4312.

Questions and Answers

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In this Document
Questions and Answers
 Question 1.  Can a purchase order generated from the Purchase Requisition (OR) be linked to the Work Order?
 Question 2.  Is there a way to generate unique PO numbers for each outside operation step on a routing if the vendor number is the same on all steps?
 Question 3.  Should on-hand inventory display for the *OP item?
 Question 4.  What causes an 'Invalid Location' error when generating a PO for outside operation?
 Question 5.  Can outside operations be received to different/multiple branch/plants?
 Question 6.  How is the next number generated for the purchase order of an outside operation?
 Question 7.  Can Outside Operations item purchase orders use Supplier Catalog Pricing?
 Question 8.  Will the cost rollup use D1 Outside Operation cost from the Supplier Catalog?
 Question 9.  How to add an additional line to an existing outside operation purchase order related to the original work order?
 Question 10.  How can the Buyer Number (ANBY) on PO Header be populated with the default buyer for the Item from Item Branch?
 Question 11.  Can Outside Operations items be created on the fly when running R31410 to create the purchase order?
 Question 12.  Is there a way to change the status of a work order when the outside process purchase order is "received"?
 Question 13.  Can I generate both the OV and IM transaction by R47071 for outside operation purchase order? 
 Question 14.  R31802A is not completing successfully and throws below errors for a work order
 Question 15: Does MRP generate a message to reschedule a purchase order associated with an outside operation item when the request date of the work order is updated?
 Question 16: Open purchase order has been closed /cancelled to status 988/999 and a new one created in the WO routing, what could cause this?
 Purchase Order Receipts (P4312)
 Question 1.  Why should a user refrain from canceling out of the P3103 screen?
 Question 2.  The purchase order for the *OP item is received in a secondary location.  Is this the correct setup?
 Question 3.  How are Cardex and routing updates are performed by receiving an outside operations purchase order?
 Question 4.  How to reverse the PO receipt for an outside operation purchase order?
 Question 5.  Why is the Work Order Header status not updated with the defined status (called from P31113) in the P4312? 
 Question 6.  Does the Quantity Shipped field (SOQS) in Work Order (F4801) get updated with the quantity, when receiving an outside operation PO in P3103?
 Routing Setup (P3112)
 Question 1.  Should the Time Basis Code (TIMB) always be 'U' for outside processing items (*OPxx)?
 Question 2.  If a parent item has multiple outside operations, may all of the 'D' costs be rolled into one 'X 'cost for each parent?

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