JD Edwards EnterpriseOne Fixed Assets - Version XE and later Information in this document applies to any platform.
The Fixed Assets System has the ability to create an Asset Master Record F1201 from a detailed F0911 Account Ledger Record. This functionality is called"Automatic Asset Creation". This functionality allows a F0911 Account Ledger Record that has a blank Asset Number, and a cost account record that is within the Fixed Assets FA AAI range to automatically create an F1201 Asset Master Record.
It is important to use this feature with care as it can create unwanted F1201 records. Review document Accidentally Post Entries for General Accounting to Fixed Assets, Created Asset Masters Document 1313100.1 for important information on how to correct this, if this has happened. Also note the information listed at the bottom of this document in the section called "How to Correct the System when Assets are Created by Mistake (Thousands of them)"
Automatic Asset Creation happens when an amount gets created in the F0911 record and is posted to the General Accounting System. Usually the General Accounting posting program automatically calls the Fixed Asset Post which automatically creates the asset. It does require that the Fixed Asset system is setup a certain way. It has to have a F0911 record before an asset can be automatically created. So as long as the other systems eventually create a F0911 record and the account number is in the Fixed Asset AAIs (FA, FC, FX) the system will create the asset automatically. Therefore, once a F0911 is created from Accounting Payable, or General Accounting or any other system the record will be eligible for automatic asset creation.
If there are two F0911 records that should be combined into one asset the system will not combine them. Rather it creates an asset for each one. Automatic Asset Creation should not be used if there are many F0911 records that need to be combined to create a single asset.
Fixed Asset users and Information Technology Staff will find this document helpful when trying to automatically enter assets into the system.
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