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WS: 43: World A9.2 Enhancements to the Procurement System (Doc ID 1096425.1)

Last updated on JULY 16, 2021

Applies to:

JD Edwards World Procurement - Version A9.2 and later
Information in this document applies to any platform.

Details

World A9.2 enhancements to the Procurement system include:

Approvals Management for Purchase Orders
No Supplier Master - Prohibit Order Entry
Prohibit Supplier Change in Voucher Match
Supplier Prices for Negative Quantities
EDI Error Notification
User Defined Data
PC Export Updates
Purchase Order Bursting for E-Mail Delivery (A92C1)

Each enhancement is briefly described below:

Approvals Management for Purchase Orders

As of the A9.2 release, the Approvals Management system has been expanded to accommodate purchase orders. Approvals Management was a new system introduced in the A9.1 release to accommodate changes in the Address Book system. The primary benefits of using approvals management for Procurement are that it provides:

For more information, see <Document 889689.1>: Approvals Management for Purchase Orders.

No Supplier Master - Prohibit Order Entry

Purchase Order Entry (P4311) has been enhanced with a processing option to prohibit the entry of orders for which there is no Supplier Master record (F0401) set up for the Supplier or Ship-To address number. This will prohibit the inadvertent entry of purchase orders using customer address numbers.

Prohibit Supplier Change in Voucher Match

Voucher Match (P4314) has been enhanced with a processing option to prohibit changes to the supplier number. This will help to cover security gaps in the Voucher Match program.

Supplier Prices for Negative Quantities

Prior to the A9.2 release, if you entered a purchase order stock line for a negative quantity, the system would not retrieve a supplier price for the goods, provided you set up amounts in the Supplier Price file (F41061). The system will now retrieve supplier prices for negative purchase order quantities.

EDI Error Notification

Specific EDI programs have been enhanced to take advantage of the new Electronic Document Delivery (EDD) functionality to e-mail trading partners concerning errors that occur on inbound transactions. The programs that accommodate inbound EDI transaction sets 810, 855 and 865 will now allow for notifying trading partners of problems so they can correct and resend their data, as necessary. The programs will also purge transactions records in error upon notification to the trading partner.

For more information, see <Document 858992.1>: EDI Error Notification. For more information about EDD, follow the link below.

User Defined Data

The User Defined Data (UDD) enhancement consists of numerous new files and programs that allow you to store and maintain supplemental data pertinent to inventory items, customers, suppliers, sales orders, and purchase orders. The data you store for suppliers and inventory items can be used to default to the user-defined data you add for purchase orders. User defined data for purchase orders can be brought in to, or extracted from, the system via pertinent EDI transaction programs. For more information, see <Document 858973.1>: User Defined Data for Distribution.

PC Export Updates

The Enter Receipts program (P4312) has been enhanced to include interactive PC export capability via function key 23. The Order Ledger Detail by Supplier report (P43421) has been enhanced to include batch PC export capability.

Purchase Order Bursting for E-Mail Delivery

You can set up the system to deliver purchase orders to your suppliers via e-mail as of the A9.2 cumulative update 1 release. Bursting capability has been added to the Purchase Order Print program (P43500) such that the spool file generated by P43500 is burst by supplier for purposes of delivering purchase orders by e-mail. Using this functionality requires that you set up the Electronic Document Delivery system (EDD). For more information about EDD, see JD Edwards World A9.2 Working with Electronic Document Delivery.

The Quote Request program (P43530) also has bursting capability as of the A9.2 base release.

 

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In this Document
Details
 World A9.2 enhancements to the Procurement system include:
 Approvals Management for Purchase Orders
 No Supplier Master - Prohibit Order Entry
 Prohibit Supplier Change in Voucher Match
 Supplier Prices for Negative Quantities
 EDI Error Notification
 User Defined Data
 PC Export Updates
 Purchase Order Bursting for E-Mail Delivery
Actions
Contacts
References

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