WS: 07: FAQ - Payroll Journal Entries (Doc ID 1534587.1)

Last updated on MARCH 07, 2023

Applies to:

JD Edwards World U.S. Payroll Processing
JD Edwards World Canadian Payroll Processing
Information in this document applies to any platform.
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Pro forma journals entries are review-level entries that are held in a payroll workfile (F06395) until you run final update. You create the pro forma journal entry workfile to prepare the journal entries for review and posting. When you create the workfile, the system generates the Pay Period Journal Batch Proof report (R06229). You use this report to review the accuracy of your payroll cycle information before the system posts the information to the general ledger.

To have journal entries posted automatically during final update, you must first correct any errors that you find when you review the Pay Period Journal Batch Proof report.

The final update step creates actual journal entries, updates the Account Ledger table (F0911), and optionally posts the entries to the Account Balances table (F0902) if your payroll system is integrated with the J.D. Edwards General Accounting system.

Purpose

This document will help answer some common questions and concerns that are specific to Payroll Journal Entries.

Questions and Answers

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In this Document

Questions and Answers

Question 1: How can Payroll Journal Entries be deleted before posting?

Question 2: A payroll journal batch was created but needs to be deleted. The data is not in F0911 on the General Ledger. What payroll files store this data to be deleted?

Question 3: How can you change the payroll journal batch header information such as document type, document number, company number or G/L date?

Question 4: How to correct the Batch Header Status of "In Use"?

Question 5: How to fix a looping program problem when attempting to drill into a P/R journal batch (P06260) to fix an "Invalid Account" error?

Question 6: How to correct "Subledger Required" error on the Journal Batch Proof report?

Question 7: How to correct a batch of Payroll Journal Entries that are out of balance?

Question 8: How to correct "Warning. Journals in Error" message on the Final Update screen?

Question 9: Why is the Burden Expense not following the Labor Expense?

Question 10: What is "Error - prior year entry" during journal entry on a voided check?

Question 11: Can a Payroll Journal Batch be viewed and/or posted before running Final Update (P06250)?

Question 12: A payroll voucher journal batch was created but needs to be deleted. The data is not in F0411 in Accounts Payable. What payroll files store this data to be deleted?

Question 13: What does "Error 0069 - Posting edit code does not Allow Entry" mean?

Question 14: Is there more information available on Payroll Journal Dates?

Question 15: Why are there no journal entries for a Batch Header when the Payroll journal batch nets to zero in Summary?

Question 16: When the job (JOBL) in the timecard is different than the employee home business unit (HMBU), will the system be able to assign different object account vs if the job in the timecard is the same as the home business or home job? For example, If the employee home company is 00010 and business unit is 2003 and the job (JOBL) is 2003 then the labor entry should go to account 2003.6035.3 (this object is considered inter-company settlement because employee live and work in the same business unit or job). However, if the employee home company is 00005 and home business unit is 3008 but the job (JOBL) is 2003 then charge the labor to a different object account, in this case 2003.6039.3 (this object account is identify as intra-company settlement because employee work outside of home company).

Question 17: Voided the check and the unemployment entries is not going to the labor account and it subsidiary account like the rest of the burden tax does. It is going to the employee home business unit account. How to get the unemployment tax entries to go to the labor account like all other taxes when voiding the check?

Question 18: If the payroll batch is already posted to GL and found out the date is wrong, is there a way to correct the GL date?

Question 19: The post program that happened during the final update step of the payroll sometime do not create an AE entry when the intercompany settlement is turn on as 'Y'. How to manually post the payroll batch without the AE entry when intercompany settlement is turn on?

Question 20: Recently setup a new company. When process payroll for this new company and attempt to post the payroll journal batch, received error Invalid Subledger and/or Subledger Type, Intercompany Settlement detected. What setup is missing or how to bypass this error?

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