WS: 08: Affordable Care Act (ACA) Employer Shared Responsibility Hours of Service Reporting (Doc ID 1981628.1)

Last updated on JANUARY 24, 2022

Applies to:

Details

JD Edwards World Human Capital Management has been enhanced to provide functionality in response to the Affordable Care Act (ACA) Employer Shared Responsibility provisions.  The new functionality will assist users in determining the employees to be considered full-time under ACA hours of services guidelines.  Under ACA requirements, employees who meet the hours of service threshold (averaging at least 30 hours/week or 130 hours/month) should be considered eligible to receive health coverage.    ACA regulations apply to employers with 50 of more full-time employees (included full-time equivalents); these employers are referred to as Applicable Large Employers (ALEs).

To assist with identifying whether employee’s who are not classified as full-time but should be for ACA purposes, the Oracle JD Edwards World system provides an Hours of Service reporting process that can be used to calculate an employee's average hours of service for a particular measurement period.

What’s New?

• An ACA Employee Eligibility table to maintain employee ACA eligibility information based on hours of service.
• An Hours of Service process for calculating hours of service for a measurement period and updating the ACA Employee Eligibility table.
• Inquiry applications to review ACA Employee Eligibility, to manually add eligibility records, or to modify records.
• The ability to incorporate the ACA Eligibility Status into benefits enrollment eligibility criteria.

Files

User Define Code (UDC) Tables

• 08|CM (Calculation Method)
• 08|LE (Applicable Large Employer ID)
• 08|MI (ALE Member ID)
• 08|SE (ACA Eligibility Status)

Update made to the following UDC Table

• 08|EL (Eligibility Method); Added ‘AE’ (ACA Eligibility)

Menu

New Menu:  G08ACA

• Menu Options:
• ALE ID To Home Company X-Ref (P08116)
• Employee Eligibility (P081161)
• Hours of Service (P08416)

Applications

ALE ID To Home Company Cross Reference (P08116)

Used to define home companies that are grouped under a given Applicable Large Employer (ALE) ID

ALE ID must be defined in UDC 08|LE (Applicable Large Employer ID) and ALE Member ID must be defined UDC 08|MI (ALE Member ID)

Employee Eligibility (P081161)

The application is used to review employee eligibility information created by the Hours of Service Report or to add or modify eligibility records.

R08416– Hours of Service Report

The report accumulates timecard hours for the measurement period and determines whether or not an employee meets the hours of service thresholds. It is the central starting point from which ACA functionality originates.

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Actions

Obtain the new functionality by applying the software update (SU) for the release listed below.  Please note, the Eligibility hours of service part of the ACA is included in A9.4 release thus there won't be an SU for this.

Contacts

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