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WS: 03: Automatic Accounting Instructions (AAIs) for Accounts Receivable (Doc ID 626890.1)

Last updated on AUGUST 19, 2021

Applies to:

JD Edwards World Accounts Receivable - Version A7.3 cume 4 and later
Information in this document applies to any platform.

Purpose

Overview

The system uses Automatic Accounting Instructions (AAIs) to retrieve the account to use for journal entries that the system generates when you post invoices and receipts or generate finance charges and credit reimbursements. The system also uses AAIs if you process drafts, discounts, taxes or foreign transactions. All accounts specified in the AAIs must exist in the Account Master file (F0901).

Generally, the system uses a company and the AAI item combination to determine which AAI (account) to use; however, you can set up a universal account by setting up the AAI for company 00000. Additionally, some AAIs can be set up by the three-character currency code and by G/L offset to provide greater flexibility for retrieving the desired account. The G/L offset is a four-character alpha-numeric field, but you do not have to utilize all four characters.

All of the AAI items for the Accounts Receivable system begin with the letter, R. An object account is required for all AAIs and the subsidiary account is optional for all AAIs. Depending on the AAI, the business unit might be required.

Entry and process programs validate for the existence of the required AAI, as well as for a valid account on the AAI. If the program cannot locate an AAI or a valid account, it returns an error.

You can access the AAI program by choosing Automatic Acctng Instructions (P00121) from menu G0341 (Accounts Receivable Setup). Alternatively, you can use the Fastpath, AAI, if you have access to Fastpath commands. For instructions on using program P00121, see Working with AAIs in the online Accounts Receivable guide.

Because each program is unique in how it retrieves the AAI account to use, this table provides a quick reference for how to set up the AAI. For example, some programs use the AAI set up for company 00000 and some allow you to leave the business unit blank.

Following this table is a description of each AAI item and the method (hierarchy) that the program utilizing the AAI uses to retrieve the account that is used in the A/R system.

Scope

This document is intended for the Accounts Receivable management and staff or anyone else that requires an understanding of how the system retrieves the accounts required to generate journal entries based on the program that is executed.

Details

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