In Account Reconciliation Cloud Service (ARCS) Administrators Are Able To Submit/Approve Reconciliations Without Switching Role

(Doc ID 2401960.1)

Last updated on MAY 31, 2018

Applies to:

Oracle Account Reconciliation Cloud Service - Version 18.04.62 and later
Information in this document applies to any platform.

Symptoms

 In ARCS workflow, we typically have three types of roles , Administrator, User & Power User. In a reconciliation workflow, only a user who is assigned as a preparer to the specific reconciliation can submit a reconciliation. Once it is submitted then the reconciliation moves to the other user's workflow who is assigned as an "Approver" for that reconciliation. The "Approver" then goes ahead and approves/rejects the recon.

The administrators do not have access to this workflow (Submit/Approve/Reject). Post the update on the 9th of May, even an administrator has access to this workflow (Submit/Approve/Reject), which defeats the very objective of this inbuilt security barring the admins to submit/approve/reject a recon.

Now, there are cases where the same id is assigned with a user and an administrator role. The typical workflow goes like this:
1. To perform a user activity (Submit/Approve/Reject), the user has to switch his role as a user, then only he can perform the user activities.
2. To perform an admin activity (Load data/Create periods/Create recons etc), the user has to switch his role as an "Administrator" and then only he can perform the admin activities.

Post the update this is not happening and a user is able to submit/approve/Reject even if he is logged in as an "Administrator"

Changes

 

Cause

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