Payables invoices: cannot Reserve Funds With Conversion User Rate (Doc ID 2710320.1)

Last updated on AUGUST 31, 2022

Applies to:

Symptoms

On : NA version, Invoice Transactions

ACTUAL BEHAVIOR
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Cannot reserve funds with Conversion User Rate

EXPECTED BEHAVIOR
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We enter an invoice using a specific conversion Rate (User). - expected the rate to remain User, not to change to Corporate.

The discrepancy between the GL balances and the funds available in the Control budget seems to be caused by the fact that the Conversion rate use to reserve the funds is different than the one used to account the invoice.

Users need to enter the transaction with the special rate that the bank gives and they also need that the funds reserved will be calculated based on the real base amount of the transaction.

STEPS
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Users enter an invoice using a specific conversion Rate (User). We are using Budgetary Control. The invoice is reserved with the Corporate Conversion Rate rather than the one saved on the transaction. The funds reserved and available are not matching and are not consistent, as the reserved amount and the accounted amount are different.

BUSINESS IMPACT

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Due to this issue, users cannot create invoices with the correct reserved funds amount.

If the amount of budget is just enough to cover the amount reserved, then after posting in GL - the Actual Amount will be greater than the Reserved one, which is incorrectly and inconsistently reflecting the company's Actual versus Budget figures.

Cause

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