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R12: Employee Type Suppliers Frequently Asked Questions (FAQ) (Doc ID 1298696.1)

Last updated on FEBRUARY 12, 2018

Applies to:

Oracle Payables - Version 12.0.0 and later
Information in this document applies to any platform.

Purpose

The purpose of this document is to provide 'FAQs' on Employee type supplier topic.

In R12, Oracle Payables has migrated Supplier data into TCA repository. TCA already has Employees created in Oracle Human Resources (HR) application defined as a Party. Since TCA is a common repository, the Party information will be available for all products of Oracle E-Business Suite application to access employee related information.

Apart from this, in Release 12 the Oracle E-Business Suite application has been enhanced to maintain employee address and other important, sensitive information only in HR application. This enhancement has been done to support Safe Harbor requirements, which requires the application to support data privacy and data security of sensitive information like employee related information.

Questions and Answers

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In this Document
Purpose
Questions and Answers
 Q1) Users are unable to query employee suppliers. What could be wrong?
 Q2) Where is the option to create a supplier from an employee in R12?  We are only able to create standard suppliers.
 Q3) Upgraded employee suppliers are not available in the suppliers form in R12. However, the supplier can be used to create an invoice. What is the problem?
 Q4) Why can address information not be viewed from AP for employee type suppliers?
 Q5) Why are we unable to view the address information in AP for suppliers created automatically by the Expense Report Export program?
 Q6) Why can the Employee Name not be updated in the Suppliers page in R12? This information was able to be updated in R11i.
 Q7) Why are users unable to update a few attributes for employee type suppliers?
 Q8) Why is the data for employee suppliers, when queried in Oracle Payables (AP), different than how the data is displayed in Oracle Human Resources (HR)?
 Q9) In invoice/payment workbench, when querying an employee supplier, the display name is having format of Last Name, First Name, Middle Name.  In Oracle Human Resources, the name format is different, such as First Name Last Name.  Why?
 Q10) In R12, what information for an employee type supplier is updated via Employee Update Program (EAP)?
 Q11) How does duplicate supplier name validation happen in R12?
 Q12) How can multiple employees with the same first and last name be differentiated?
 Q13) Why am I unable to create a provisional supplier site for employee suppliers?
 Q14) Some of our employees want to be paid in check to OFFICE or PROVISIONAL address.  In 11i, we can only use HOME address for employee-suppliers in Oracle Internet Expense. Can we use OFFICE and/or PROVISIONAL site addresses for employee suppliers in addition to HOME in R12?
 Q15) Why are users unable to create and view contacts for employee type suppliers?
 Q16) Why is the Tax and Financial Information Region Missing for Suppliers Classified as Employees in Oracle Payables?
 Q17) What is the Address Printing logic on Checks for Employee Expense Reports?
 Q18) When attempting to uncheck the 'Federal' checkbox in Supplier Entry for terminated employees the following error: FEDERAL_REPORTABLE_FLAG and 1099_TYPE do not match 1099 Type is inconsistent EMPLOYEE_ID is invalid Employee Info is invalid.  What is the problem?
 Q19) Why can the termination date not be removed from an employee in AP in order to allow their final expense report to be entered and paid?
References

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