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R12: CE: How to Void Unused Documents in R12 (Doc ID 1369058.1)

Last updated on JULY 10, 2020

Applies to:

Oracle Cash Management - Version 12.0.0 to 12.1.3 [Release 12 to 12.1]
Oracle Payables - Version 12.0.0 to 12.1.3 [Release 12.0 to 12.1]
Information in this document applies to any platform.


In R12 there was a gap where-in we could only "Void skipped Documents" and it was not possible to void unused documents as it was available in 11i.

In 11i you have a feature called "Void Unused Documents" for unused payment documents. You can void some range of documents which are not at all used in Oracle Payables. But in R12 you have only "Void Skipped Documents" feature through which you can void only the skipped documents which are earlier than
the last used document number. Not possible to void unused documents.

Let us consider the following the scenario:
You have a document range 1-100 out of which we have used 40.
And from 41-45 we have issued these checks outside the system.
And due to the checks have been already used actually(By issuing checks
outside the system), hence we need to void these range of documents i.e., 41-45 in Payables.

This can be done in 11i through "Void Unused Documents" by entering the range 41-45 and void date. Automatically the last used number will be changed to 45 after void. But in R12 not able to do the same.

Further: Issued checks outside the system, and not even tracked through Payables.
Hence the checks are used actually, but in Payables it will remain the same as unused, and it will use the sane range for further payments made in Payables which is wrong. Hence this range of documents need to be voided.


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