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Oracle Payroll Processing Management Guide, Release 12.1 (Doc ID 1908533.1)

Last updated on DECEMBER 04, 2019

Applies to:

Oracle Payroll - Version 12.1 to 12.1 HRMS RUP7 [Release 12.0 to 12.1]
Information in this document applies to any platform.

Purpose

A Guide to Oracle Payroll Processing Management.

Download Full Document: E13514-08
Contents:

1 Payrolls
Payrolls Overview..................................................................................................................... 1-1
Payrolls...................................................................................................................................... 1-2
Payroll Definition...................................................................................................................... 1-3
Consolidation Sets............................................................................................................... 1-3
Exchange Rates.................................................................................................................... 1-4
Assignment Sets................................................................................................................... 1-5
Selecting Exchange Rate Types for a Business Group.......................................................... 1-6
Defining Consolidation Sets.................................................................................................1-6
Changing Consolidation Sets............................................................................................... 1-7
Defining an Assignment Set Using Formula Criteria...........................................................1-7
Defining an Assignment Set by Including or Excluding Assignments.............................. 1-10
Defining a Payroll.............................................................................................................. 1-11
Deleting Payrolls................................................................................................................ 1-14
Setting Up Payroll Contact Information.............................................................................1-14
Allocating Payroll Contacts............................................................................................... 1-14
Adjusting a Balance........................................................................................................... 1-15

2 Payroll Payment and Distributions
Payroll Payment and Distributions Overview......................................................................... 2-1
Payroll Payment and Distributions.......................................................................................... 2-1
Payment and Distributions....................................................................................................... 2-4
Payment Methods for Your Enterprise................................................................................ 2-4
Cash Management and Oracle Payroll.................................................................................2-6
Payslip Modeler Overview.................................................................................................. 2-7
Setting Up Integration of Cash Management with Oracle Payroll for EFT Reconciliation...................... 2-7
Defining a Payment Method................................................................................................ 2-8
Setting Up a Global Statement of Earnings........................................................................ 2-11
Running the Enable or Disable Global SOE Process ......................................................... 2-12
Viewing Statement of Earnings.......................................................................................... 2-13
Setting Up Payslip Information and Generating Payslips..................................................2-14
Extracting Information to Appear on the Payslip.............................................................. 2-16
Running the Pay Advice Alignment Report...................................................................... 2-17
Running the Payments Summary Report.......................................................................... 2-17
Running the Pay Advice Report ........................................................................................2-18
Setting Up Payslip Modeler............................................................................................... 2-19

3 Payroll Statutory Deductions and Reporting
Payroll Statutory Deductions and Reporting Overview.......................................................... 3-1
Payroll Statutory Deductions and Reporting......................................................................... 3-1

4 Payroll Processing and Analysis
Payroll Processing and Analysis Overview.............................................................................. 4-1
Payroll Processing and Analysis............................................................................................... 4-3
The Payroll Run......................................................................................................................... 4-6
Process Part of a Payroll....................................................................................................... 4-6
Continuous Calculation....................................................................................................... 4-8
Event Group Qualification................................................................................................... 4-8
Starting a Payroll Run.......................................................................................................... 4-9
Setting Up Continuous Calculation................................................................................... 4-10
Running the Continuous Calculation Process....................................................................4-11
Running QuickPay............................................................................................................. 4-11
Running the Generate Run Balances Process..................................................................... 4-13
Post-Processing for a Payroll..............................................................................................4-15
Data Locks for Payroll Processes....................................................................................... 4-16
Generic Upgrade Mechanism Overview............................................................................ 4-17
Void and Reversal.............................................................................................................. 4-20
Running Post-Run Processes for QuickPay........................................................................4-22
Viewing Payroll Process Results ....................................................................................... 4-23
Printing the Payslip............................................................................................................4-24
Running the Employee Assignments Without Payroll Report...........................................4-25
Running the Payroll Actions Not Processed Report.......................................................... 4-26
Running the Employee Assignments Not Processed Report............................................. 4-26
Running the Element Register Report................................................................................4-27
Element Result Listing....................................................................................................... 4-28
Running the PrePayments Process.....................................................................................4-29
Running the Cheque/Check Writer (Generic) Process....................................................... 4-30
Running the Cheque/Check Writer Process....................................................................... 4-31
Running the Void Cheque/Check Payments Process......................................................... 4-32
Reissuing a Voided Cheque/Check.................................................................................... 4-32
Running the Cheque Listing Report.................................................................................. 4-33
Running the Void Payments Report.................................................................................. 4-34
Running the Payroll Cheque/Check Payment Report........................................................ 4-34
Voiding Magnetic Tape Payments..................................................................................... 4-35
Making External/Manual Payments...................................................................................4-35
Running the Generic Upgrade Mechanism Process........................................................... 4-38
RetroPay Processing................................................................................................................ 4-40
Overview of RetroPay Processing...................................................................................... 4-40
RetroPay Processes Available in Oracle Payroll.................................................................4-43
When to Run the RetroPay Process.................................................................................... 4-45
Troubleshooting RetroPay................................................................................................. 4-47
Setting Up Retro-Notification and RetroPay...................................................................... 4-51
Setting Up the Retro-Notifications Report......................................................................... 4-54
Setting Up RetroPay by Element........................................................................................ 4-56
Setting Up RetroPay by Run and RetroPay (by Aggregate)............................................... 4-56
Setting Up Enhanced RetroPay with Component Usages and Element Time Spans......... 4-58
Setting Up Overlapping RetroPay Using Balance Adjustments.........................................4-63
Understanding the Sequence of Your RetroPay Activities.................................................4-64
Viewing RetroPay Status and History............................................................................... 4-67
Running the Retro-Notifications Report............................................................................ 4-69
Running the Retro-Notifications Report (Enhanced and Enhanced PDF)..........................4-71
Running Enhanced RetroPay............................................................................................. 4-72
Running RetroPay by Element........................................................................................... 4-72
Running RetroPay by Run or by Aggregate...................................................................... 4-73
Running Quick RetroPay................................................................................................... 4-74
Advance Pay............................................................................................................................ 4-75
Advance Pay Process......................................................................................................... 4-75
Setting Up Advance Pay for Individual Assignments....................................................... 4-76
Setting Up Advance Pay for Batch Assignments............................................................... 4-76
Running the Advance Pay Listing Report..........................................................................4-77
Running Advance Pay....................................................................................................... 4-78
Running the Advance Pay Process.....................................................................................4-78
Running Advance Pay by Element.................................................................................... 4-79
Viewing the Results of the Advance Pay Process.............................................................. 4-79
Exception Reporting................................................................................................................ 4-81
Payroll Exception Reporting: Overview............................................................................ 4-81
Examples of Exception Report Setup................................................................................. 4-83
Running the Payroll Message Report.................................................................................4-84
Reconciling Payments........................................................................................................ 4-85
Setting Up Exception Reports............................................................................................ 4-86
Grouping Exception Reports..............................................................................................4-95
Running an Exception Report, or Exception Report Group............................................... 4-96
Retries, Reversals and Rollbacks............................................................................................ 4-98
Correction of Run Results: Rollbacks................................................................................. 4-98
Correction of Run Results: Retries..................................................................................... 4-99
Correction of Run Results: Reversals............................................................................... 4-100
Marking and Retrying Payroll Runs and Other Processes............................................... 4-101
Marking a Group of Employee Assignments for Retry....................................................4-101
Correcting Run Results: Reversals................................................................................... 4-102
Running the Batch Reversals Process...............................................................................4-102
Retrying a Payroll Run or Other Payroll Process............................................................. 4-103
Rolling Back Payroll Runs and Other Processes.............................................................. 4-103
Rolling Back a Process from the Payroll Processes Window............................................4-103
Rolling Back a Process from the Submit Requests Window.............................................4-104
Rolling Back a Process from the Assignment Processes Window.................................... 4-104
Setting Up the Payroll Purge Process............................................................................... 4-104
Running the Upgrade Action Contexts Process............................................................... 4-105
Running the Purge Preparation Phase............................................................................. 4-105
Running the Purge Deletion Phase.................................................................................. 4-106
Running the Purge Process Events Process......................................................................4-106
Workforce Intelligence (HRMS) for Payroll Processing and Analysis................................4-108
Costing Detail Workbook.................................................................................................4-108
Costing Summary Workbook.......................................................................................... 4-109
Element Detail Workbook................................................................................................ 4-109
Element Link Detail Workbook....................................................................................... 4-110
Employee Assignments Without Payroll Workbook....................................................... 4-111
Employee Assignments Not Processed Workbook.......................................................... 4-112
Employee Payment Methods Workbook......................................................................... 4-113
Organization Payment Methods Workbook.................................................................... 4-113
Payroll Message Workbook............................................................................................. 4-114

5 Payroll Event Rules
Payroll Event Rules Overview.................................................................................................. 5-1
Payroll Event Rules................................................................................................................... 5-2
Triggers, Events and Parameters............................................................................................... 5-3
Database Triggers................................................................................................................ 5-3
Process Parameters.............................................................................................................. 5-4
Defining Dynamic Triggers..................................................................................................5-5
Grouping Dynamic Triggers into Legislative Functional Areas.......................................... 5-7
Making Table Event Updates............................................................................................... 5-8
Maintaining Parameters and Parameter Groups for Payroll Processes................................5-9

HRMS Glossary

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