My Oracle Support Banner

R12: OIE: Expense Reports are Bypassing Audit and are AutoApproved even though Audit is Required Above $0.00 for Cash and Credit Card Expenses (Doc ID 1985910.1)

Last updated on DECEMBER 21, 2022

Applies to:

Oracle Internet Expenses - Version 12.1.3 and later
Information in this document applies to any platform.
Auto Approved
Cash Expenses
Credit Card Expenses
Paperless Audit
Imaged Receipts
AP Approval Process


Expense Reports are bypassing Audit even though Audit is required for both Cash and Credit Card expenses. After the expense reports are approved by the manager they bypassed the auditing requirements for Payables and show as Auto Approved in Workflow Monitor.  The reports then go directly to a status of Ready for Payment on the iExpense home page despite the setup that requires Payables approvals for certain amounts for cash, credit card, and mileage.

Expect the report to be pulled for Auditing and not automatically approved by Payables.  Also expect the the ap_expense_report_lines_all table shows RECEIPT_REQUIRED_FLAG as Y since all expense types on all templates show as Receipt Required.

The issue can be reproduced at will with the following steps:
1. Submit an expense report
2. Manager approve the report
3. Expect the report to show as Pending Payables but instead find it Ready For Payment.
4. At the table level the expense lines in the ap_expense_report_lines_all table shows RECEIPT_REQUIRED_FLAG as N.
5. The workflow shows the following node value:

BEGIN_DATE               ACTIVITY                                                  STATUS   

20-FEB-15 09:45:50 AP Approval Process/Approved (Automatic)      COMPLETE 




To view full details, sign in with your My Oracle Support account.

Don't have a My Oracle Support account? Click to get started!

My Oracle Support provides customers with access to over a million knowledge articles and a vibrant support community of peers and Oracle experts.