R12: OIE: Expense Reports are Bypassing Audit and are AutoApproved even though Audit is Required Above $0.00 for Cash and Credit Card Expenses (Doc ID 1985910.1)

Last updated on OCTOBER 13, 2016

Applies to:

Oracle Internet Expenses - Version 12.1.3 and later
Information in this document applies to any platform.
Audit
Auto Approved
Cash Expenses
Credit Card Expenses
Paperless Audit
Imaged Receipts
RECEIPT_REQUIRED_FLAG
IMAGE_RECEIPT_REQUIRED_FLAG
AP Approval Process

Symptoms


ACTUAL BEHAVIOR
---------------
Expense Reports are bypassing Audit even though Audit is required for both Cash and Credit Card expenses. After the expense reports are approved by the manager they bypassed the auditing requirements for Payables and show as Auto Approved in Workflow Monitor.  The reports then go directly to a status of Ready for Payment on the iExpense home page despite the setup that requires Payables approvals for certain amounts for cash, credit card, and mileage.

EXPECTED BEHAVIOR
-----------------------
Expect the report to be pulled for Auditing and not automatically approved by Payables.  Also expect the the ap_expense_report_lines_all table shows RECEIPT_REQUIRED_FLAG as Y since all expense types on all templates show as Receipt Required.

STEPS
-----------------------
The issue can be reproduced at will with the following steps:
1. Submit an expense report
2. Manager approve the report
3. Expect the report to show as Pending Payables but instead find it Ready For Payment.
4. At the table level the expense lines in the ap_expense_report_lines_all table shows RECEIPT_REQUIRED_FLAG as N.
5. The workflow shows the following node value:

BEGIN_DATE               ACTIVITY                                                  STATUS   
-------------------------------------------------------------------------------------------

...
20-FEB-15 09:45:50 AP Approval Process/Approved (Automatic)      COMPLETE 


Cause

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