Prepayment Liquidation not Cancelling the Correct Amount on the Purchase Order

Last updated on APRIL 13, 2017

Applies to:

Symptoms

Prepayment Liquidation not cancelling the correct amount on the PO. When a Quantity Financed is recouped with a liquidating invoice that is not matched to the same PO, Cancelling a PO results in the entire amount being canelled and Quantity Billed is not being updated. Following is the scenario.

Quantity on PO: $1000
Quantity Billed = 0
Amount Financed = $600
Amount Recouped = 600 (Unmatched)

Since the Recouping Invoice is not matched, Quantity Billed on the PO remains 0. Cancelling the PO results in the PO cancelling 1000, and ignores the Recouped amount of 600. The PO should only cancel $400 and not a $1000



Steps to Reproduce :
-----------------------
1 - Create a PO 123 for 1000.
2 - Create a Prepayment Invoice ABC match to PO 123 for 600
3 - Pay the prepayment ABC advance. (Amount Financed $600)
4 - Create a unmatched standard invoice XYZ for 600
5 - Apply the Prepayment ABC to the standard invoice XYZ for 600

The advance has been recouped against an unmatched standard invoice.

Now when canceling the PO, the PO is getting cancelled only to extent of 400. it should allow cancelation for $1000 since the Prepayment amount has been recouped from the unmatched standard invoice.

Cause