R12: OIE: Where is Warning Received During Internet Expense Entry when 'Define Limits for Cash and Other Expenses' Has Been Exceeded? (Doc ID 2068980.1)

Last updated on DECEMBER 10, 2015

Applies to:

Oracle Internet Expenses - Version 12.1.3 and later
Information in this document applies to any platform.

Goal

Where is warning received during Internet Expense entry when 'Define Limits for Cash and Other Expenses' has been exceeded?

Background:

Responsibility:  Internet Expenses Setup and Administration
Navigation:  Internet Expenses Setup -> Credit Cards Tab -> Use Policy Subtab -> Card Usage
   This navigates the user to a form: 'Define limits for Cash and Other Expenses'

The form states:

Define expense category limits for each operating unit.
These limits determine when an employee is prompted to pay for expenses with a corporate credit card
If you leave a value blank, users can enter cash expense for that category.  If you enter zero, users are always prompted to pay for the expense with a corporate credit card.
If you enter another value, users can enter cash expenses up to the value you specify.

Columns:
Line
Operating Unit Name
Base Currency
Accommodations
Airfare
Car Rental
Meals
Miscellaneous

 

 Documentation Excerpt:

Oracle® Internet Expenses
Implementation and Administration Guide
Release 12.1
Part No. E13454-04
August 2010

Oracle Internet Expenses Setup and Administration 3-83

Setting Up Credit Card Policies

In the Use Policy subtab, you can define the policies for credit card usage and
enforcement of transaction submission.
Defining credit card policies
Use the Define Credit Card Usage page to set your usage policies. Usage policies
encourage employees to use their corporate credit cards for certain expenses. You can
limit the amount of cash expenses an employee can report for certain expense
categories. Employees who exceed the predefined limit receive a message reminding
them to use their corporate credit card for this kind of expense. The auditor and
manager are also notified of the policy violation.
Defining credit card transaction submission policies
Use the Enforce Credit Card Transaction Submission page to encourage employees to
submit their credit card expenses promptly. You can enforce submission by setting an
age limit for the transactions. Internet Expenses compares the system date to the posted
date of the transactions to determine if a transaction is older than the limit. If an
employee has unsubmitted transactions older than the age limit, the employee is
prevented from submitting cash only expense reports until they submit at least one
outstanding credit card transaction.

 

Solution

Sign In with your My Oracle Support account

Don't have a My Oracle Support account? Click to get started

My Oracle Support provides customers with access to over a
Million Knowledge Articles and hundreds of Community platforms