Replace functionality in BWC is Succeeding the Budgetary Control Action on Requisition Even With No Funds Available (Doc ID 2145789.1)

Last updated on JULY 01, 2016

Applies to:

Oracle Purchasing - Version 12.1.3 and later
Information in this document applies to any platform.

Symptoms

ACTUAL BEHAVIOR
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1. Enabled 'Use Requisition encumbrance'
2. An Approver with absolute control for requisitions category approves the requisitions.
3. Submit Transfer Journal Entries to general ledger (GL) .
4. An approved requisition can be modified in Purchasing -> Buyer Work Center-> Requisitions-> Replace with item from catalog icon.
 Replacement of the item in requisition is done by a user that have no budget override rights.
5. Transfer Journal Entries to GL

After step 5 was detected that the encumbrance amount was overwritten by the action from step 4. And as a result, we have budget overspending without approbation and without notification.

Cause

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