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FPS Rejected By HMRC As Address Not Present For Starter (Doc ID 2187160.1)

Last updated on FEBRUARY 16, 2019

Applies to:

Oracle HRMS (UK) - Version 12.1.3 to 12.2.5 [Release 12.1 to 12.2]
Information in this document applies to any platform.


When attempting to send FPS output to HMRC, the following error occurs.

address lines 1 and 2 are missing for an employee with a start date is present (rejected by HMRC Validation Rule 13).

Steps to Reproduce:
The issue can be reproduced at will with the following steps:

1. Employee with NI only aggregation initially has a single assignment (Assignment A). HMRC accept FPS messages for this employee, with RTI Payroll Id = A
2. The employee then starts a second assignment (B) and this new assignment is set as the RTI NI Reporting Assignment (for example because the first assignment is terminated). This assignment is on a different payroll to his/her existing assignment/employment, which initially continues alongside the new assignment/employment.
3. Main pay runs for both payrolls that include this person.
4. FPS process runs (with Include Address Details parameter = 'Only new starters') for Assignment B's payroll. Output for this person is (solely) for RTI Payroll Id = B. It includes a starter/starting declaration, along with the employee's address and the start date for this assignment/employment.
5. FPS process runs (same Include Address Details parameter value) for Assignment A's payroll. Output for this person includes:
   - No address details [i.e. in the message the address lines 1 to 5 fields within the employee's NAD2A record are entirely spaces]
   - Taxable earnings and tax paid being reported for Assignment A. [Appears in message within first (of two) EMP1 group of records for this employee]
   - NI YTD figures against Assignment B (the RTI NI Reporting Assignment), updating the NI YTD figures reported in the earlier FPS. [Appears in message within second EMP1 group of records for this employee]
   - A start date and starting declaration for Assignment B [Appears in message within second EMP1 group of records for this employee]
6. First FPS submitted to HMRC and accepted by them
7. Second FPS submitted to HMRC. HMRC rejects it, because of Validation Rule 13.


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