Implementing New Mileage Schedule Bands - How To carry Forward Employee's existing Accumulated Mileage and Ensure Employee are reimbursed for correct Rate With New Mileage Schedule (Doc ID 2270823.1)

Last updated on MAY 26, 2017

Applies to:

Oracle Internet Expenses - Version 12.1.3 and later
Information in this document applies to any platform.

Goal

(i) client has an existing Mileage schedule - Schedule Name = Mileage IRE (NCA 2010)

(ii) the Schedule Name = Mileage IRE (NCA 2010) has Single Threshold limit of '6437km'.

(iii) the client would like to setup a mileage schedule. The new mileage schedule would use multiple thresholds (4 Bands).
(0-1500km, 1501-5500km, 5501-25000km, 25001 and over KM)

(iv) the client can not update the 'Mileage IRE (NCA 2010) ' schedule as the the field 'Thresholds' (under Distance Thresholds) is locked for update.

(v) client would need to end date 'Mileage IRE (NCA 2010)' schedule - say, do this on May 1, 2017.
Note, if the profile option oie;grace period - 30 days. Therefore, employees will have 30 days (until May 31) to use the expense types from end dated Schedule Name = Mileage IRE (NCA 2010)

(vi) client would need to setup a new Mileage schedule that uses multiple thresholds (4 Bands). (0-1500km, 1501-5500km, 5501-25000km, 25001 and over KM)
say, setup new schedule for start date = June 1, 2017

(vii) employeeAA that had accumulated 7000km under old mileage schedule ,Mileage IRE (NCA 2010)
- under old mileage schedule Mileage IRE (NCA 2010) , employeeAA woukld have exceeded the 6437km threshold and would be reimbursed at higher rate

 

So when implementing the new mileage schedule bands - How can client carry forward employee's existing accumulated mileage and ensure employee are reimbursed for correct rate with new mileage schedule

 

Solution

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