FVGBLKCR GTAS Bulk File Reporting Balances for Cancelling Funds In C-TAS in Cancelling Year
(Doc ID 2295917.1)
Last updated on MARCH 11, 2019
Applies to:Oracle U.S. Federal Financials - Version 12.1.3 and later
Information in this document applies to any platform.
In testing the year-end processing for FY17, it appears that activity for funds that are cancelling at the end of fiscal year (FY) are not being reported properly in the final GTAS bulk file. You have 2 closing/adjusting periods, to support the year-end closing process:
PCLOSEYR - Used to post journals generated from Year-End Process, Preclosing method
CLOSEYR - Used to post journals generated from Year-End Process, Closing method
The final GTAS Bulk file must be generated after the Year End Close process is run for the Preclosing method, in order to accurately report closed out balances in cancelling funds. However, those balances must still be reported in the original (non-C) TAS.
Example: TAS 049-2012-2012-0100 is cancelling at the end of FY. Final balances must be reported to GTAS in the 049-2012-2012-0100 TAS.
However, when the GTAS bulk file is generated, all of the activity for the cancelling (2012) TAS is being reported in the C-TAS - 049-C-0100.
In analyzing the issue, it looks like the GTAS Bulk File program (FV_FALTFILES package) includes the following condition when determining when to report balances in the C-TAS:
Period-Year = Cancel Year AND Period-Num > Cancel Period Num AND Adjusting Period Flag = Y
At this point, you are not able to generate the final September GTAS file, reflecting the Preclosing entries, since the file is not reporting the cancelling TAS's properly. They do not want to, or feel they should be forced to, post the preclosing entries to the September period - they want these isolated in the PCLOSE period.
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