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IRS Requirement To Be Able To Supply A Hardcopy Of An Electronic Form W-4 (Doc ID 2311770.1)

Last updated on FEBRUARY 18, 2019

Applies to:

Oracle HRMS (US) - Version 12.1 HRMS RUP11 and later
Information in this document applies to any platform.


Is there a way to print a hard copy of the employee Form W-4 that was submitted electronically? This is an IRS requirement per

Also, according to the IRS Employment Tax Regulations section 31.3402(f)(5)-1(c)

Copies of electronic Forms W–4.
Upon request by the Internal Revenue
Service, the employer must supply a
hardcopy of the electronic Form W–4
and a statement that, to the best of the
employer’s knowledge, the electronic
Form W–4 was filed by the named em-
ployee. The hardcopy of the electronic
Form W–4 must provide exactly the
same information as, but need not be a
facsimile of, the paper Form W–4.



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