IRS Requirement To Be Able To Supply A Hardcopy Of An Electronic Form W-4 (Doc ID 2311770.1)

Last updated on DECEMBER 09, 2022

Applies to:

Goal

Is there a way to print a hard copy of the employee Form W-4 that was submitted electronically? This is an IRS requirement per https://www.irs.gov/taxtopics/tc753.html

Also, according to the IRS Employment Tax Regulations section 31.3402(f)(5)-1(c)
https://www.gpo.gov/fdsys/pkg/CFR-2016-title26-vol17/pdf/CFR-2016-title26-vol17-sec31-3402f5-1.pdf

(iv)
Copies of electronic Forms W–4. Upon request by the Internal Revenue Service, the employer must supply a hard copy of the electronic Form W–4 and a statement that, to the best of the employer’s knowledge, the electronic Form W–4 was filed by the named employee. The hard copy of the electronic Form W–4 must provide exactly the same information as, but need not be a facsimile of, the paper Form W–4.


 

Solution

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