IRS Requirement To Be Able To Supply A Hardcopy Of An Electronic Form W-4

(Doc ID 2311770.1)

Last updated on NOVEMBER 27, 2017

Applies to:

Oracle HRMS (US) - Version 12.1 HRMS RUP9 and later
Information in this document applies to any platform.

Goal

I have not been able to find where in Oracle HRMS that we can print a hardcopy of the employee Form W-4 that was submitted electronically. This is an IRS requirement per https://www.irs.gov/taxtopics/tc753.html

Also, according to the IRS Employment Tax Regulations section 31.3402(f)(5)-1(c)
https://www.gpo.gov/fdsys/pkg/CFR-2016-title26-vol17/pdf/CFR-2016-title26-vol17-sec31-3402f5-1.pdf

(iv)
Copies of electronic Forms W–4.
Upon request by the Internal Revenue
Service, the employer must supply a
hardcopy of the electronic Form W–4
and a statement that, to the best of the
employer’s knowledge, the electronic
Form W–4 was filed by the named em-
ployee. The hardcopy of the electronic
Form W–4 must provide exactly the
same information as, but need not be a
facsimile of, the paper Form W–4.

Where in Oracle HRMS or Payroll is this requirement met?
 

Solution

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