R12: AP: Not Able to Delete 'Prepayment PO Number' From Invoice Workbench
Last updated on MAY 15, 2018
Applies to:Oracle Payables - Version 12.0.0 and later
Information in this document applies to any platform.
In order to control Prepayment activity users want to verify that both Invoice and its Prepayment are linked to the same Purchase Order (PO). Thus:
- if they are both linked: Prepayment application is allowed
- if they are not: Prepayment application is not allowed
In order to enable this control users are using the 'Prepayment PO Number' field at the Invoice Workbench.
There are business cases in which after they do choose the PO number at the 'Prepayment PO Number' field and save (and sometimes even apply the Prepayment to few invoices), need to "release" this limitation and remove /delete the Prepayment PO Number from Prepayment Invoice, but the system does not allow it.
The issue can be reproduced at will with the following steps:
A. Create a prepayment invoice PP1.
B. Enter "PO number" and "Prepayment PO number" as XXXX
C. Match with PO XXXX
D. Validate,account and pay prepayment invoice PP1
E. Create a Standard PO matched invoice INV1 (PO: YYYY)
F. Try to apply Prepayment PP1 on INV1 -> notice Prepayment is not available for INV1 as it was matched to another PO
G. Query Prepayment invoice PP1, delete "Prepayment PO number" and save it
H. A system message says: 'No Changes to Save'
I. Re-query the Prepayment PP1 and notice the "Prepayment PO number" value is not changed.
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