11i:AP:Able to Create AP Invoice Against Closed and Pending Close Projects by Matching to PO (Doc ID 254004.1)

Last updated on APRIL 04, 2025

Applies to:

Symptoms

Scenario 1
------------
Is it possible to disable creation of AP invoice against Closed and Pending Close projects when matching to PO?

• Currently users are able to create AP invoice against Closed and Pending Close projects by matching to PO.
• System is not validating the Project status while matching, validating, accounting or interfacing the invoice.
• When you try to create a standalone invoice or a pre-approved batch in Projects, system does this validation.
   

Scenario 2
------------

• Purchase Order created while the Project was valid.
• Perform a Purchase Order match and it appears that information flows into AP_INVOICE_DISTRIBUTIONS without invoking the validation process.  
• At this point if you save the record & perform validation the invoice goes onto "Approved" status. 
• PO Match was performed and amount of Tax/Freight was added. 
• It was at this point when the additional lines were created that the following error message appeared:
  
  The project status does not allow creation of new transactions.
  
  
• It is at this point that you get trapped because you cannot finish the invoice distribution, nor can you reverse the matched amount because the reverse invokes the validation. 
• The problem may be the lack of the error message when you perform the PO match, as there is no validation occurring.

• Workaround: Remove the invalid project information from the matched lines, reverse the lines and then delete the invoice.

Cause