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UK Pay: How To Report P11d Taxable Benefit For Company Car Mileage (Doc ID 2551640.1)

Last updated on SEPTEMBER 14, 2022

Applies to:

Oracle HRMS (UK) - Version 12.1.3 and later
Information in this document applies to any platform.


How to report P11d taxable benefit for Company Car mileage?

Users are trying to report Mileage Allowance for company car users on the P11d, however the Mileage Allowance and PPayment element does not hold the expected logic to enable to report the correct amount.

Currently if an employee is paid a mileage rate above the national benefit rate of 45p per mile user enters data to P11d element Mileage Allowance and PPayment (EXTERNAL REPORTING).

• The Benefit start date and Benefit end date are normally reported as the whole tax year 6-APR to 5-APR
• Mileage Allowance Payment is the monetary value of mileage paid (miles x mileage rate)
• Kind of Vehicle would be set as Car or Van
• Business Miles would be the number of mileages traveled
• Taxable Payment is calculated based on the miles entered x allowable rate 0.45p with the result then reducing the Mileage Allowance Payment by this value to state the Taxable benefit. As part of the P11d validation the legislation output returns and error is the Taxable Payment is entered incorrectly.
There is a necessity to report mileage claimed when utilizing a Company (Lease) Car, Company Cars are reported by utilizing P11d element Car and Car Fuel 2003_04 (EXTERNAL REPORTING)where data relating to the Company car is provided.

However Company car users will submit claims for mileage the employee will have mileage claims processed at the national benefit rate of 45p per mile, benefit is calculated based on the quarterly produced AFR rate for the vehicle CC and fuel type and the difference between the two values should reported via a P11d.

As element Mileage Allowance and PPayment can't be used to report Company car mileage  how would report this data as per government legislation?


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