PAXURVPS Project Status Inquiry (PSI) is Not Showing Commitments for 'Accrue on Receipt' Purchase Orders Not Yet Received but Matched to an Invoice. (Doc ID 2830141.1)

Last updated on APRIL 05, 2024

Applies to:

Symptoms

Project Status Inquiry (PSI) is not displaying commitments for 'Accrue on Receipt' Purchase Orders not received but matched to an invoice in Payables.  The PO does not display in Actuals or Commitments.


Steps:

The following are the steps using example data:

In Purchasing responsibility:

1.  Enter a PO for s Project with the 'Accrue on Receipt' flag checked
2.  The PO is for 6 items, receive only 2 of the 6 items.  This leaves 4 unreceived items

In Projects responsibility:

3.  Run concurrent programs:
  PRC: Interface Supplier Costs
  PRC: Distribute Supplier Cost Adjustments
  PRC: Update Project Summary Amounts

4.  Project Status Inquiry > Project Status Inquiry:  Project Status Inquiry form (Commitments) displays the 4 unreceived items
5.  Expenditures > Expenditure Inquiry> Project:  Project Expenditure Inquiry displays the 2 received items as Actuals

This is expected functionality up to this point.

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In Payables responsibility:

6.  Enter invoice and match to same PO for all 6 items
7.  Validate invoice

In Projects responsibility:

8.  Run concurrent programs:
PRC: Interface Supplier Costs
PRC: Distribute Supplier Cost Adjustments
PRC: Update Project Summary Amounts

9.  Project Status Inquiry > Project Status Inquiry: Project Status Inquiry form (Commitments) no longer displays the commitments.

This is unexpected and incorrect functionality. The 4 unreceived items are no longer reflected in Projects as Commitments or Actuals after being matched to an invoice.

Changes

Cause

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