Usage Alignment Job does not Consider Billing Group Logic when Contracts are Split into billing groups (Doc ID 3058388.1)

Last updated on NOVEMBER 08, 2024

Applies to:

Symptoms

OLFM provides the ability to consolidate billing either at the contract level or the asset level via the use of Billing Groups. In the scenario where there are contracts split into billing groups, there is a gap in the Usage Alignment Program.

Today, this job checks if a rent invoice is available at the contract level to determine if a usage invoice should be released for billing or not. This poses an issue when we have split billing groups. If Rent is available on an asset on billing group 1 and the usage invoice is available on an asset on Billing group 2, the Alignment job releases the Usage invoice. Our invoice grouping rules however consolidate billing at the billing group level. In this example, we would see 2 invoices generated but usage would bill on it's own. This is an issue since in this example, we were expecting usage to consolidate with rent.

STEPS

1. Using lease super user responsibility, author a lease contract A with 4 assets and a usage line with all the 4 assets tagged to it.
2 Assets having quarterly payments in arrears so that the rent streams wont be generated till end of first quarter.
2. Ensure 2 assets from the contract are defined in the different billing group and for others it will default at contract level Billing Group.
3. Using service contract manager responsibility, run the service contract main billing for first 4 months (Jan-Apr).
4. Using Lease administrator responsibility, run the usage based billing to push the data to AR invoices
5. Run the process billable streams program until Mar month so that the rent invoice will be generated only for those 2 assets out of 4.
6. Run the Usage Based Align Contract program which should align only those usage lines for which rent is already submitted.
Since the rent is not generated for Quarterly payment Assets, the corresponding usage lines should wait for their rent to be generated.
7. Run the process billable streams program until Apr month so that the rent invoice will be generated for all Assets now.
8. Run the Usage Based Align Contract program which does not align those usage lines for which rent is already submitted.

Changes

Cause

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