The Expense Charge Account For Expense Items In Master Items Is Not Defaulting On Requisitions As Expected (Doc ID 308137.1)

Last updated on FEBRUARY 20, 2023

Applies to:

Symptoms

The charge account defaults to the employee expense account rather than the account specified for
the item in Master Items. This occurs for a requisition line in iProcurement when selecting an extracted expense item defined in Master Items for which a charge account has been specified in the Master Items form.

Steps To Reproduce
1. Query employee record in HR People / Enter & Maintain.
2. Click Assignments.
3. Click Purchasing tab.
4. Specify Set of Books (ABC), and Default Expense Account XX-XXX-XXXX-XXXX-XXX
5. Save the changes.
6. Navigate to Master Items and choose Organization.
7. Create an Item.

Inventory tab:

Inventory Item = No
Stockable = No
Transactable = No

Purchasing tab:

Purchased = Yes
Purchaseable = Yes
Price = 3
Expense Account = YY-YYY-YYYY-YYYY-YYY

Receiving tab:

Receipt Routing = Direct

- Save the item.
Go to : Tools / Organization Assignment / Assign the item to organizations as desired.

8. Extract Categories and Items.

Navigate to Reports / Run
Catalog Data Extract - Classifications
Catalog Data Extract - Items

9. Search for the item in iProcurement :

- Add To Cart
- Click Continue
- View Cart and Checkout
- Checkout
- Enter Suggested Buyer
- Click Next
- Click Next
- Click  Show to see the details:
Charge Account = XX-XXX-XXXX-XXXX-XXX (Defaulted from the employee setup rather than from the item setup)

Expected Behavior
Users expect the account to default from the item record rather than from the employee record.

Observations
wfstatus output for Requisition Approval POXWFRQA shows the Failure to build the expense account from the item setup 21-APR-05 11:15:03 Build Expense Charge Account/Expense Account COMPLETE FAILURE

Changes

Cause

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