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PO Change Always Requires Approval And Does Not Allow Self Approval or Auto Approve (Doc ID 1534570.1)

Last updated on DECEMBER 02, 2019

Applies to:

Oracle Fusion Purchasing Cloud Service - Version 11.1.5.0.0 and later
Oracle Fusion Purchasing - Version 11.1.5.0.0 and later
Information in this document applies to any platform.

Symptoms

Fusion Procurement requires approval of a purchase order when only the purchase order description or descriptive flexfield values are changed.  Users would like some changes like these to be autoapproved on change orders.

The changes requiring approval are determined based on the BPM Task setups. To bypass approval for certain changes, configure the PO Approval BPM human task (e.g. DocumentApproval(11.1.4.0.0) or similar depending on the current release) to define the conditions for self approval.

NOTE: The 'Manage Change Order Templates' page for 'Purchase Order Change Order Template' controls when changes cause revision to the Purchase Order, but these do not have any effect on which changes require approval.

 

STEPS TO REPRODUCE

1. Create a Purchase Order and approve it
2. Update the PO with a minor change by changing only the description or only a DFF value.
3. Save the change and submit the change order.
- the PO gets routed for reapproval rather than getting auto-approved.

The key goal is to find an attribute in the BPM Task that determines whether a transaction is a New PO or a Changed PO. Then for certain changes allow auto approval, and for other changes require approval.  Currently these change related attributes are populated for both new Purchase Order and for PO Change Orders, so they cannot be used to distinguish between new or changed PO.

PurchasingDocumentHeader.ChangeOrderCreationMethod
DocumentHeader.changeOrderType
getPurchasingDocumentHeaderResponse.result.changeOrderInitiatingParty

Also, draftOrChangeOrder is a BPEL payload parameter which is not accessible by the Manage approvals page . That attribute has a value only once the document is submitted.  So draftOrChangeOrder cannot be used to distinguish between new order and change order either, since it is not refreshed on the manage approvals page.

IMPACT
----------
Users should be able to configure which changes require approval and which changes can be autoapproved.

Cause

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In this Document
Symptoms
Cause
Solution
References


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