PRC:PO: Cannot Submit a Negative Change Order to Decrease the Amount of a PO Due to Error: The Distribution Failed Funds Check. Budget Period Closed for Control Budget. (Doc ID 2676691.1)

Last updated on SEPTEMBER 06, 2024

Applies to:

Symptoms

When submitting a Change Order to decrease the amount of a Purchase Order (PO), a failed Funds Check error is received due to the Budget Period being closed for Budget Control. A Change Order with a closed Budget Period fails Funds Check. Therefore a negative Change Order cannot be entered.

Example: FEB-20 period needs to be open in order to put money back in the MAY-20 period account, but the FEB-20 period is closed. 

STEPS TO REPRODUCE
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1. Procurement > Purchase Orders
2. Create Purchase Order
-Verify Purchase order has a budget date in a open budget period (or use a PO that was created in a previous open budget period that is already approved)
3. Get the PO approved and in Open/Reserved Status
4. Close the budget period at month end
5. Create a Change Order for the PO
6. Decrease the amount of the PO but DO NOT Close
7. Receive a failed funds check stating the Control Budget is closed

 

Changes

Cause

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