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EEX 9.0+: Authorized User Cannot Create Expense Report on behalf of Inactive Employee within the Grace Period (Doc ID 1538055.1)

Last updated on DECEMBER 01, 2020

Applies to:

PeopleSoft Enterprise FIN Expenses - Version 9 to 9.1 [Release 9]
Information in this document applies to any platform.


System has been enhanced so that a user could create new Expense and Time Reports on behalf of an inactive employee (statuses Leave, Leave w/Py, Term w/Pay, Term w/Pen, Terminated or Work Break) in grace period in the reported bugs :BUG #13698090  for release 9.0 and bug #13698090  for release 9.1.

However some issues have appeared for part of these above mentioned status.  When Employee Status is changed in HRMS, the Authorized user cannot enter expense report on behalf of the changed user status.


This new issue has been resolved in  BUG #15985560 for release 9.0 and BUG#16002483 for release 9.1 .


1-Make sure grace period has been set in the Expense Definition page.

2-Change Employee status in HRMS to be any one of the following statuses

"Leave of Absence” or;

“Paid Leave of Absence”or;

"Termination” or;

“Termination with pay”

3-Have the Authorized user sign on to the system and enter new expense report for the user that status has been changed.


Actual Result:


Authorized user could not see the user in the Look up window for EMPLID while entering new expense report.

But if the status has been changed in Expenses module not in HRMS , then Authorized user could enter expense report on behalf of user.


Expected result :
The Authorized user should be able to enter expense report for the changed user status in HRMS since it is within the Grace period.




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