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Contract Released Amount Exceeds the Contract Maximum Amount for a Vendor Contract (Doc ID 1581899.1)

Last updated on AUGUST 21, 2023

Applies to:

PeopleSoft Enterprise SCM Purchasing - Version 9 to 9.2 [Release 9]
Information in this document applies to any platform.
***Updated for 9.2 on 03-JUL-2019***


Contract Released amount exceeds the maximum amount for a Contract for an Item having multiple UOM's at Item Vendor UOM level. System does not validate
the contract maximum amount at PO auto source process.

Steps to replicate the issue:

1)-Navigate to Item-Define Items and Attributes-Define item-Find an Existing Value-Look for Item ID 10004

2)-Click on Purchasing Item Attributes

3)-Click on Item Vendor Tab-Check for Vendor ID ,”BOOKS4U”

4)-Click on Item Vendor UOM-Check that there are 2 UOM’s with default as BOX and other UOM is EACH

5)-Create a Contract-Navigate to Purchasing > Procurement Contracts> Add/Update Contracts > Add/Update Contract

6)-Add a General Contract with Vendor BOOKS4U and Item 10004. Contract Maximum amount is 50000.

7)-Check line details for Contract Entry

8)-Save the Contract

9)-Create Contract Releases-Populate and Save the Release Template.

10)-Stage the Releases-Click YES on Pop Up message for setting Defaults

11)-Check the Staged Releases-Save the Page.

12)-Auto Source the Contract to Purchase order. Navigate to Purchasing > Purchase Orders > Stage/Source Requests > PO Auto Sourcing

13)-Check the PO Created-Add/Update PO-Look for existing PO’s

14)-Lets change the PO Qty from 200 to 150 and Save the PO again. The amount is now 37500.

16)-Check the Contracts in Add/Update Contract for released Amount

17)-Check the Review Releases tab in the Contract Page.The amount still shows 50000. It should show 37500. However ,This is not the core issue reported by customer.

18)-Navigate to eProcurement- Create Requisition- Add an Item 10004 again with Qty 75

19)-Check the Line details for the Requisition-Associate a Contract in the requisition-Ensure that Inventory Source flag is Unchecked.

20)-Save and Submit. Check the Requisition amount

21)-Run the PO Auto Source Process-Navigate to Purchasing > Purchase Orders > Stage/Source Requests > PO Auto Sourcing

22)-Check the PO Created

23)-Check the Contract Associated-This is the issue raised by customer. PO should not created as it has exceeded contract amount.

24)-Check the Contract again in Add/Update Contract. As we can see the releases amount has exceeded the maximum amount.




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