EGM- Enhancement -GM_GMFACS SHOULD USE TRANSACTION'S ACCOUNTING DATE WHEN CREATING INDIRECT COST (Doc ID 1962905.1)

Last updated on JUNE 14, 2017

Applies to:

PeopleSoft Enterprise FIN Grants - Version 9.1 and later
Information in this document applies to any platform.

Goal

Our problem is running both the Daily and Month End Close Facilities and Admin Process. Our month end close process always falls on different day, not exactly the last day of the month.

What is the best practice to schedule Facilities and Admin Process on a batch process to run for both:
1. Daily Facilities and Admin Process to calculate overhead cost
2. Month End Facilities and Admin Process – Running Facilities and Admin Process by leveraging the “Exception Accounting Date” functionality to control the accounting dates.


From Peoplebook:
Exception Accounting Date --> Select to specify an accounting date other than the current date for F&A processing. When you select this option, a field appears in which you can select a date. The system assigns the date that you specify to all F&A lines created from this run control page.

When they run direct cost with date let say in nov 30, then we run the GM_GMFACS without checking the exception accounting date, the indirect cost will have the date of Dec 2nd which is incorrect per customer.Due to the above issue, the user cannot put this process as part of their month end batch process.
Currently they have to run the process twice.
1. the month end process.. eg. for nov 1-30 accounting date range… with exception date of nov 30.. so it will capture all November transactions so it would stamp with nov accounting date.

2. Daily process - with open accounting dates and no exception .. so it would capture other transactions and will stamp with accounting date… but this date will be the process date.

Why peoplesoft design GMFACS to use process date as accounting date. Other processes will use the source date accounting date.
 

Solution

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