Enhancement Request - Attachments should not be deleted after a transaction advances to the next level in the life cycle. (Doc ID 2027334.1)

Last updated on JULY 02, 2015

Applies to:

PeopleSoft Enterprise SCM Purchasing - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Symptoms

Currently the system allows a User to delete an Attachment on a Requisition, PO or Receipt after that transaction had advanced to the next level in its life cycle.

 

This should not be allowed.  The attachment on the transaction is considered an Official Record and should not be altered or deleted.


The issue can be reproduced at will with the following steps:
1. Create a purchase order with a Comment (Header or Line) and an attachment.
2. Receive the PO.
3. Voucher the PO
4. Display the PO. Go to the Header or Line Comment page and delete the attachment.


The issue has the following business impact:
Due to this issue, users cannot use the Attachment feature.

More details: Our customer base is concerned that attachments in this Requisitions, purchase orders and / or receipts Module can be deleted after dispatching. The Attachments for Requisitions can be deleted prior to sourcing and the attachment for POs can be deleted after dispatching. In an effort to create a Records management and retention time frame, they want the attachments for these transactions to be considered an Official Record. However, if the attachments for the financial transactions are not secure, they cannot become part of an Official Document as they can be deleted or removed. Any additional light you can shed on this situation would be helpful.

Cause

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