EAP: Able to Add Distribution Lines on PO Voucher from Voucher Maintenance when Budget Checking is Enabled (Doc ID 2032247.1)

Last updated on APRIL 04, 2025

Applies to:

Symptoms

Additional distribution lines are not allowed through Regular Voucher Entry page for a PO Voucher, but it is enabled from Voucher Maintenance page.

When additional distribution lines are added through Voucher Maintenance page for a PO-Receipt Voucher, after budget check, the PO encumbrance is only relieved by the amount on the original PO distribution line and not all of the distribution lines on the voucher.

STEPS

1. Enable Commitment Control.

2. From the Purchasing menu, create a PO and receive it fully.

3. Navigate to Accounts Payable > Vouchers > Add/Update > Regular Entry, and create a voucher for the PO and save.

4. Add more distribution lines and the system will populate the following error:
"Distribution lines cannot be inserted because encumbrance cannot be reversed. (7030,615)"

5. Navigate to Accounts Payable > Vouchers > Maintain > Voucher Maintenance, and add more distribution lines from Voucher Maintenance Page.
The system will not throw any error.

6. Navigate to Accounts Payable > Batch Processes > Vouchers > Voucher Build, and run the Voucher Build Process.

Changes

Cause

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