EAP: VENDOR_SYNC You Are Not Allowed To Change The Status To Approved (Doc ID 2166265.1)

Last updated on JULY 28, 2016

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 and later
Information in this document applies to any platform.

Symptoms

VENDOR_SYNC error when trying to create Student Refunds from Campus Solutions and Supplier Approval is turned on through the FMS side.

ERROR:
You are not allowed to change the status to Approved when using workflow for approvals. (7025,417)
Error changing value. {You are not allowed to change the status to Approved when using workflow for approvals. (7025,417)}
An error occurred while changing the value of the field.

STEPS:
1. On the FMS side: Set Up Financials/Supply Chain > Product Related > Procurement Options > Suppliers > Set Controls-Supplier > the Approvals 'Workflow Approval Enabled?' box is checked
2. On Student Financials side: Refunds > Student Refunds are sent over from Campus Solutions 9.0
3. Still on the CS side, run SF_AP_INTFC from Student Finance > Refunds > AP Refunding > Create Vendor and Vouchers
4. Process completes successfully on CS side
5. FMS side: PeopleTools > Integration Broker > Service Operations Monitor > Monitoring > Asynchronous Services > Asynchronous Details > Queue Name:
VENDOR > Status = Error
6. XML shows <VENDOR_STATUS IsChanged="Y">A</VENDOR_STATUS> A = Approved
7. If >A< is changed to >E< E=Pending, VENDOR_SYNC completes successfully
8. On the CS side, PS_SF_VENDOR.VENDOR_STATUS does not have a Translate Value of 'E' Pending.



Cause

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